Assistant Manager Tender Bid & Sales

Job Overview

Tender/Bid submissions, costing, client coordination, and sales

Key Responsibilities

1. Tender & Proposal Management

• Identify and evaluate tender opportunities from government, semi-government, and private clients.
• Prepare complete technical and commercial proposals with accurate manpower and cost calculations.
• Ensure tender submissions are compliant, timely, and competitive.
• Manage tender documents, pre-bid queries, compliance checklists, and submission requirements.

2. Client Relationship & Sales Development

• Build and maintain strong relationships with clients across healthcare, education, corporate, and institutional sectors.
• Visit clients, consultants, and sites as required for meetings, presentations, and negotiations.
• Act as the primary contact for pre-bid clarifications, presentations, and proposal discussions.
• Support sales initiatives and help convert inquiries into awarded projects.

3. Costing & Commercials

• Prepare detailed costing sheets including wages, statutory compliances (PF, ESIC, Bonus, Gratuity), consumables, uniforms, and overheads.
• Recommend pricing strategies based on market competition and operational feasibility.
• Review tender terms, highlight risks, and ensure cost viability.

4. Internal Coordination

• Coordinate with HR, Operations, Finance, Purchase, and Legal teams for data required in bids.
• Validate operational feasibility before committing to SLAs, manpower, or deliverables.
• Facilitate smooth handover of awarded contracts to operations for implementation.

5. Market Research & Growth Support

• Track new orders, tenders, and RFQs through portals and client networks.
• Monitor competitor pricing and industry trends.
• Support Business Development team in identifying and onboarding new clients.

Required Skill & Competencies

• Strong knowledge of Facility Management Services (housekeeping, technical, security, manpower outsourcing).
• Excellent communication, presentation, and negotiation skills.
• Proficiency in MS Excel, costing, and financial analysis.
• Strong networking and client management skills.
• Knowledge of statutory compliances and labour laws.
• Ability to manage RFQs, prepare competitive bids, and attend pre-bid meetings.
• Ability to travel as required for meetings and site visits.
• Proven record of winning tenders or generating business.

Qualifications & Experience

• Graduate in Business/Commerce/Management/Engineering (MBA preferred).
• 4 to 7 years of experience in Tendering, Bid Management, or Business Development in Facility Management or Manpower Outsourcing industry.
• Should have aexisting network of clients (hospitals, schools, malls, commercial offices).
• Experience in proposal writing, tender submission, and client coordination.

Key Performance Indicators (KPIs)

• Number of new clients contacted and visited.
• Tender win ratio and revenue contribution.
• Accuracy and compliance of submitted bids.
• Client satisfaction and long-term relationship strength.
• On-timetender submissions with zero rejections.

• Preference:
• Candidates from nearby locations
• Candidates who can join immediately or within 1530 days