Assistant Manager - Commercials and Purchase

Job Purpose

Managing the process for receiving to payment cycle for the vendors, along with store operation and contract management

Job Outline

The individual will be responsible for handling materials receiving, Centralized SPOC for vendor’s invoice receiving, Invoice parking and payment release as per the due date , calculated based on payment terms. The individual is a also responsible of store operation and contract management .

Job Specification

Graduate/MBA

Skills:

Technical

Excellent knowledge of SAP and Excel

Behavioural

Excellent interpersonal skills and good knowledge of English

Job Interface/Relationships:

Internal

• Regularly interact with the users for GR processing and quality confirmation in SAP. Will have close coordination with Finance team for payment release process. Needs to coordinate with legal team for contract validation in CARRAR. Interaction with operation for inventory reduction in store.

External

• Single SPOC for vendors for receiving certified invoice and the payment release status.

Key Responsibilities and % Time Spent

Receiving items delivery, monitoring the check list for service receipt along with SLA certification, penalty/ incentive calculation, payment terms, as mentioned in the PO/ WO. Close coordination with Finance & the user team for GR & payment processing lead time. Fortnightly reporting of aging analysis to users & to Finance - 40%

Reduction of contract processing lead time - 20%

Single SPOC for vendors for invoice receiving, payment status updates, resolution of issues, if any related to payment processing and reconciliation - 20%

Store process improvement and inventory optimisation - 20%

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Any Other Significant Input

Should be very well-versed in professional communication, as this role needs lot of internal communications both with internal & external stake holders.