Assistant Manager – Admin & Accounts

Job Title: Assistant Manager – Admin & Accounts

Reporting To: Admin Manager/Management

Location: House of MG

Job Summary:

As the Assistant Manager – Admin & Accounts, you will support the smooth functioning of administrative and financial operations across the organization. You will be responsible for handling daily accounting tasks, documentation, audits, and government compliances while also managing key administrative areas including legal, security, transportation, office management, and vendor coordination. This dual-role position requires meticulous organization, regulatory knowledge, and the ability to manage multiple responsibilities simultaneously.

Key Responsibilities:

1. Financial Operations & Accounting

 Manage day-to-day accounting transactions including cash, bank, and petty cash reconciliations.

 Monitor revenue streams and maintain up-to-date records.

 Track real-time inventory in collaboration with the store and procurement teams.

 Assist in invoice processing, vendor payments, and expense controls.

2. Compliance & Audit Support

 Support quarterly and annual closing of accounts.

 Assist in preparation and timely filing of GST, TDS, Income Tax, and other returns.

 Coordinate with internal and statutory auditors during audits.

 Maintain statutory compliance documentation.

3. Administration & Office Management

 Manage general office administration including procurement, supplies, and utilities.

 Supervise transportation and maintenance of vehicles and drivers.

 Oversee contracts, lease agreements, licenses, and ensure renewals and legal compliance.

 Support management in administrative tasks and special projects.

4. Legal & Government Liaison

 Liaise with legal advisors and ensure compliance with applicable laws and regulations.

 Coordinate with government departments for licenses, permits, subsidies, and other regulatory matters.

 Ensure the hotel receives tourism-related benefits and subsidies.

5. Security & Facility Maintenance

 Oversee security systems and protocols in coordination with vendors.

 Assist in managing preventive maintenance contracts and compliance with service-level agreements.

6. Cost Control & MIS Reporting

 Assist in budget preparation and expenditure tracking.

 Prepare and maintain basic MIS reports and summaries for management.

 Highlight cost-saving opportunities across departments.

7. SOPs, Policies & Record Management

 Implement standard operating procedures for admin and accounts processes.

 Maintain physical and digital records of contracts, insurance, legal files, and financial documents.

8. Code of Conduct & Insurance

 Ensure adherence to company HR and code of conduct policies.

 Maintain records related to asset insurance and ensure timely renewals.

Experience: Minimum 05 years of experience

Education: Graduate

Age: Below 45 years