Assistant Facility Manager

Summary

Key Responsibilities

Operations & Maintenance:

• Ensure all technical operations adhere to SOPs, process guidelines, and quality standards.

• Plan and execute preventive maintenance activities for all critical systems.

• Conduct regular inspections to identify faults, risks, or safety gaps and implement corrective actions.

• Monitor and supervise the functioning of electrical, HVAC, plumbing, fire protection, civil, and building automation systems.

• Respond promptly to emergency breakdowns and coordinate quick repairs to minimize operational disruption.

• Maintain accurate documentation of maintenance activities, equipment status, and materials consumed.

Vendor & Team Management:

• Ensure vendor services are delivered as per defined SLAs and Scope of Work; evaluate and rate vendor performance.

• Manage a small in-house technician team and coordinate effectively with large vendor-based teams.

• Provide technical guidance, coaching, and support to maintenance staff.

• Coordinate with the Projects team for MEP, civil, and structural works, with specific focus on roofing and warehouse flooring.

• Support planning and execution of capital projects related to engineering systems.

• Ensure compliance with safety protocols and regulatory requirements.

Risk, Safety & Compliance:

• Conduct risk assessments and ensure timely reporting.

• Adhere to all internal policies and industry standards related to safety, environmental protection, and quality control.

• Stay updated with latest industry practices, codes, and technologies and recommend upgrades or improvements.

Requirements -

• Proven experience in building operations, engineering maintenance, and troubleshooting technical systems.

• Hands-on exposure to high-side equipment such as transformers, chillers, fire hydrant systems, pumps, electrical panels, etc.

• Strong vendor management and team handling skills.

• Ability to manage emergencies, prioritise tasks, and ensure uninterrupted operations.

• Good communication, problem-solving, and reporting skills.