Analyst - Admin and Executive Assistant

Experience :3-5 Years
Location : Hyderabad /Bangalore

Skills: Project Management/ Project Coordination, Purchase Orders(PO) Management, Process Documentation
Shift: 6:30 PM -3:30 am
We have an exciting role of Account Services Coordinator. This role is responsible for providing critical administrative and operational support for Biolumina’s account service team. This role focuses on managing essential but repetitive tasks, allowing the broader account services team to focus on high-value strategic work. The ideal candidate is detail-oriented, highly proactive, and an excellent communicator who thrives in a fast-paced agency environment.

About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.

Client & Agency Service:

• Partnering closely with the Account and Finance team to maintain the monthly fee reconciliation process. Responsible for closely monitoring finances, handling transfers and providing support to the account team for billing responsibilities each month.
• Schedule key internal meetings, manage calendar invites, and craft call agendas.
• Attend appropriate internal meetings for diligent notetaking and/or marking-up changes in real-time.
• Provide detailed, accurate meeting reports/summaries for all internal meetings.
• Business file management: ensuring documentation for active and completed jobs is created, saved, and archived in the proper locations.
• Maintain accurate and timely business reporting documents such as internal status, timelines, operational/burn trackers, etc.
• Based on bandwidth and with supervised training by appropriate senior team members:
• QC “routes” in HIVE and/or Workfront to review projects and ensure that all requested changes have been addressed, including client and PARC comments.
• Support data entry of scope(s) into portals (eg: PRISMA, Decideware).

Additional Responsibilities:

• Understand creative process and draft low-complexity creative briefs
• Partner with Project Management to develop estimates based on approved SOW
• Help to manage day-to-day business of the account with responsibility for ensuring that work is done on time and on-budget
• Responsible of tracking OOP budget and opening and tracking POs
• Ensure that all billing is done accurately and promptly (in partnership with Finance)
• Requesting job numbers/filling out intake forms
• Attending internal status meetings
• Manage time effectively, meet deadlines, attention to detail, and set priorities for specific assignments, especially when handling multiple projects
• Foster a positive, productive team atmosphere and establish credibility internally
• Demonstrate a basic understanding of Agency assignment
• Project professional, positive attitude/image toward internal team

This may be the right role for you if you have.

Education:
Degree or equivalent experience in Administration, or a related field.

Experience:
Proven experience in a similar role, with a strong understanding of agency business operations, preferably in a fast-paced, dynamic environment.

Skills:

• 3-5 years of professional experience—preferably in an administrative, project coordination, or account services role, in marketing or advertising
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams) and other collaboration tools, including AI-powered tools
• Ability to manage multiple projects and priorities simultaneously
• Experience working across different time zones
• A proactive mindset with a strong ability to anticipate needs

Our Values:

• Open Mind:

• Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions.
• Be respectful of others’ ideas, opinions, and diverse backgrounds.
• Be flexible and adaptive to new ways of doing things.

• Brave Heart:

• Speak your mind…and your heart.
• Courageously step forward to try something new and help others do the same.
• Be brave enough to defend your opinions—and brave enough to change them.

• Ready Hands:

• Be proactive and push things forward.
• Reach out to offer help and raise your hand to ask for help.
• Go out of your way to show gratitude.