Administrative Specialist / Executive Assistant

Job Title: Administrative Specialist / Executive Assistant Position Overview: We are seeking a detail-oriented Administrative Specialist with advanced Excel proficiency to provide comprehensive administrative support and manage complex data analysis tasks. The ideal candidate will demonstrate exceptional organizational skills, strong English communication abilities, and expertise in streamlining administrative processes. Key Responsibilities: Data Management & Analysis:  Create and maintain complex Excel spreadsheets, including advanced formulas, pivot tables, and macros  Develop automated reporting systems and dashboards for management review  Perform data analysis, trend identification, and generate actionable insights  Maintain accurate databases and ensure data integrity across all systems Administrative Support:  Coordinate and manage multiple projects, timelines, and deliverables  Prepare comprehensive reports, presentations, and correspondence  Schedule meetings, manage calendars, and coordinate travel arrangements  Handle confidential information with discretion and professionalism Communication & Follow-up:  Draft, edit, and proofread business correspondence, emails, and documents  Conduct follow-up activities on pending tasks, projects, and vendor management  Serve as liaison between departments, vendors, and external stakeholders  Maintain organized filing systems and document management protocols Process Improvement:  Identify opportunities to streamline administrative processes and workflows  Implement incident tracking systems for projects and deadlines  Develop standard operating procedures and documentation Required Qualifications:  Bachelor's degree or equivalent experience  Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data visualization)  Excellent written and verbal English communication skills  3+ years of administrative experience in a professional environment  Strong attention to detail and problem-solving abilities  Proficiency in Microsoft O􀆯ice Suite (Word, PowerPoint, Outlook)  Ability to prioritize multiple tasks and meet tight deadlines Preferred Qualifications:  Experience with database management systems  Knowledge of project management tools  Familiarity with CRM systems  Previous experience in data analysis or reporting roles Skills & Competencies:  Exceptional organizational and time management skills  Strong analytical abilities  Professional demeanor and customer service orientation  Ability to work independently and as part of a team  Adaptability and willingness to learn new technologies