65 Administrative Management Jobs - Page 2

We are looking for a highly organized and detail-oriented individual to join our team as a Back Office Coordinator. The ideal candidate will have excellent communication skills and be able to work efficiently in a fast-paced environment. Roles and Responsibility Coordinate and manage back office operations, ensuring seamless day-to-day activities. Develop and implement effective filing systems, both physical and digital, for easy access to information. Provide exceptional customer service through phone, email, or other communication channels. Maintain accurate records and reports, performing data entry tasks with high accuracy. Collaborate with team members to achieve common goals and objectives. Perform administrative tasks such as scheduling appointments, meetings, and events. Job Requirements Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups. Strong organizational and time management skills, with attention to detail and the ability to prioritize tasks. Ability to work in a dynamic environment, adapting to changing circumstances and priorities. Strong problem-solving skills, with the ability to think critically and creatively. Ability to maintain confidentiality and handle sensitive information with discretion.

Calendar Management of the VP / Director / Heads of Department Documentation Scheduling Meetings Emails / Phone Revert Administrative Support Assist in organising and planning of events

Roles and Responsibilities: Operational Management Managing all electromechanical operations, including their repair and maintenance. Overseeing all building systems, including fire/life safety, MEP (Mechanical, Electrical, and Plumbing), and all critical utilities. Developing and maintaining effective asset-specific maintenance and safety procedure manuals, and recommending/implementing improvements. Ensuring all planned preventive maintenance (PPM) is carried out in a timely manner. Conducting regular inspections of operating MEP equipment systems, making necessary adjustments, and managing controls as per requirements. Conducting risk/root-cause analysis in case of system failures and breakdowns, and creating corrective/preventive action plans. Implementing and administering inventory control programs for parts purchase and utilization. Coordinating with contractors, tenants, and engineers. Maintaining service/repair contracts. Assessing building operations and working towards mitigating highlighted inherent risks. Creating emergency response plans and participating in evacuation drills. Coordinating and maintaining the as-built drawing and transition document library. Financial and Administrative Management Ensuring proper sign-offs for attendance and all required details for cost sheet submission. Ensuring timely submission of client-approved cost sheets to the JLL office and following up for invoices from the JLL office. Submitting invoices to the client and following up for payments. Ensuring timely renewal of agreements, submission of invoices, and follow-ups for payments. Overseeing all vendor quotations and invoices. Playing a key role in managing engineering operational accounts for buildings as required and assisting in budgeting. Team Leadership and Development Being responsible for hiring, training, and development of shift engineers and maintenance staff. Compliance and Reporting Monitoring Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) for JLL and outsourced agencies to ensure effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring compliance with applicable codes, regulations, government agencies, and company directives. Maintaining engineering and other reports like DMR and MMR. Working closely with regional RO/HO/SME/Training teams to ensure closure of all required reports. Facilitating services under the slogan No Safety No Work, requiring a thorough understanding of all safety and environmental concerns related to equipment and the overall plant arena. Qualifications Education: Degree/Diploma in Electrical, Mechanical, Civil, or Marine Engineering, or equivalent. Experience: Minimum 4 to 5 years of working experience in the Facility Industry, Real Estate, Hotel, or Construction Industry. Candidates with residential site experience will be preferred for this residential building. Skills & Attributes Analytical and Meticulous: Excellent problem-solving skills and a keen eye for detail are essential. Multitasking: Capacity to multitask efficiently. Communication: Excellent written and oral communication skills. Teamwork & Management: Strong teamwork and management skills are an added advantage.

Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency. Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism. Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use. Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed. Maintaining a clean and organized reception area that reflects the companys commitment to high standards. Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings. Monitoring and ordering office supplies in collaboration with the facilities or procurement team.

Guiding the organizations activities Identifying opportunities to improve a business policies or objectives Ensuring a company is operating securely and effectively Preparing and reviewing operational reports Leading and/or participating in meetings Assisting managers in compiling annual budget information and reports Maintaining all policies and procedures manuals Hiring and training administrative staff Delegating tasks to administrative assistants Creating personnel folders for new hires Monitoring and projecting staffing needs Overseeing department budget planning and development Managing and maintaining all department databases Performing clerical accounting and general office duties as needed Developing strong relationships with cross-functional teams and departments Required Skills : Minimum of 10 years experience in administrative management Excellent communication skills, both verbal and written Strong leadership skills Able to effectively interact with different types of people Excellent planning, organizational, and project management skills Bachelors degree required; MBA a plus.

KEY RESPONSIBILITIES: This is a full-time on-site role for a Personal Assistant to Director at a manufacturing Industry. The Personal Assistant will be responsible for executive administrative assistance, diary management, administrative assistance, clerical skills, and other tasks as assigned by the Director. The role may involve interfacing with external stakeholders, vendors, and partners. The Personal Assistant will report to the Director and provide support for daily activities. Skills: Diary Management and Clerical Skills Proven experience as a personal assistant or executive administrative assistant Excellent communication and interpersonal skills Ability to multitask and prioritize tasks Strong organizational and time management skills Experience in event planning and coordination is a plus Proficiency in using MS Office apps Calendar & Travel Management Drafting letters

Experience Required: Minimum 3 Years Joining: Immediate or as per notice period Job Overview: We are seeking a highly organized and proactive Executive Assistant to support the owner of the company in managing daily operations, schedules, and strategic priorities. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. Key Responsibilities: Manage and coordinate the Director calendar, meetings, and appointments Handle email correspondence, travel arrangements, and documentation Prepare reports, presentations, and briefing materials as needed Serve as a liaison between the Director and internal/external stakeholders Assist in organizing business meetings, reviews, and follow-ups Maintain confidentiality and professionalism in all interactions Support in personal tasks and errands as required by the Director Required Qualifications & Skills: Minimum 3 years of experience as an Executive Assistant or in a similar administrative role Strong verbal and written communication skills Proficiency in MS Office (Word, Excel, Power Point, Outlook) Ability to multitask and manage priorities in a fast-paced environment

Role Overview : As a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management : Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required.

Role Overview: As a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management: Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required

Role Overview: As a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management: Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required

Role OverviewAs a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management: Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required At JLL, we offer competitive compensation, comprehensive benefits, and opportunities for professional growth within a dynamic organization committed to excellence in real estate services and technology. Join us in shaping the future of real estate for a better world.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role Overview: As a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management: Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required.

Key Responsibilities: Anticipates to the needs of senior management and manages his/her schedules. Arranges and coordinates travel arrangements including expense reports and visa/passport requirements. Gathers, compiles, verifies and analyses information for management' use in documents such as memos, letters, reports, speeches, presentations and news releases. Facilitates smooth communications between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public. Maintains the security and confidentiality of management' records and files. Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets. Reports required information on a regular basis as assigned (e.g. monthly). Performs various tasks using independent judgement and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes. Act as formal resource for colleagues with less experience. Completes other activities for senior management upon request and/or as required. Skills Required:- Support Restricted Party Screening Process Support administrative activity of Export Controls Maintain and update work instructions Update Document Management System with work instructions Maintain and update Export Controls Connect page Update new regulations in global tracking tool Other work as assigned time to time Check regularly export controls emails and assign to the respective team members Technical Skills - Should have General understanding of Warehousing processes, order entry processes, transportation and material planning processes. Should have knowledge of excel and should be comfortable with using ERP systems Competencies: Values differences - Recognizing the value that different perspectives and cultures bring to an organization. Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. This position may require licensing for compliance with export controls or sanctions regulations. Experience: Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.

Role Overview: As a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management: Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office. *Note - Female Candidate from Pune / Pimpri Chinchwad area is add on advantage for this Post.

Provide strategic direction & leadership to the faculty & staff Develop & implement industry-relevant curriculum & programs Oversee student affairs, including admissions, placements Faculty Management, Administrative Management, Overall Operations Required Candidate profile Male/Female Candidate Should have work Experience as Principal From Hotel Management Industry Reach us 8668041213

Job Title: Facility Executive - Soft Services Role Overview: As a Facility Executive - Soft Services at JLL, you will be responsible for overseeing and managing the day-to-day soft services operations, ensuring smooth functioning of the facility, and maintaining high standards of service delivery for our clients. Key Responsibilities: Administrative Management: Oversee day-to-day administration, including generating reports and managing stock trackers Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods Supply Chain and Inventory Management: Ensure adequate supply of consumables/materials for proper service operation Enter into supply and service contracts as approved by the client Maintain appropriate stock levels and escalate issues to ensure availability Front Desk and Event Management: Oversee front desk activities and serve as the primary point of contact for reception area concerns Coordinate client event itineraries and F&B arrangements Foster teamwork and efficiency in caf operations during busy periods Financial Management: Maintain appropriate levels of petty cash to support FM operations Process vendor invoices in alignment with Amazon finance processes Conduct statutory compliance checks on all vendor invoices Quality Control and Performance Management: Routinely inspect all services to ensure performance measures are maintained Set targets to achieve maximum team performance Develop policies and procedures for reception-related functions Facility Oversight: Conduct daily walk-arounds of the facility Provide after-hours facility assistance as needed Operational Risk Management: Update and implement Emergency Response plans, including conducting drills Manage operational audits and compliance Escalate incidents and problems as necessary Performance Objectives: Meet or exceed best practices in service provision through contracts Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager Effectively manage the team to ensure high-quality service delivery Qualifications and Skills: Bachelor's degree in Facility Management, Business Administration, or related field Proven experience in facilities management, with a focus on soft services Strong leadership and team management skills Excellent communication and interpersonal abilities Proficiency in MS Office and facilities management software Analytical and problem-solving skills Knowledge of health and safety regulations and best practices in facility management Ability to work flexibly, including after-hours when required

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality. Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications. Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor. Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders. Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged. General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office.

Responsibilities Assist in daily administrative tasks, such as copying, filing, and scanning documents Manage and maintain executives' schedules, appointments, and travel arrangements Coordinate meetings, including preparing agendas, taking minutes, and distributing relevant documents Handle incoming and outgoing correspondence, including emails, phone calls, and mail Maintain office supplies and equipment by monitoring inventory and placing orders as needed Assist in the preparation of reports, presentations, and other documents Schedule and coordinate office events, including meetings, training sessions, and conferences Perform general office duties, such as greeting visitors, answering phone calls, and organizing office space Qualifications Proven experience as an administrative assistant or similar role Excellent organizational and time management skills Excellent Communication skills Experience in computer proficiency and Microsoft office suite Ability to multitask and prioritize tasks Attention to detail and problem-solving skills Discretion and confidentiality

Key Responsibilities: Patient Care: Perform dental examinations, diagnose dental conditions, and develop treatment plans in collaboration with senior dentists. Treatment Procedures: Carry out simple dental procedures such as intraoral scans, cleanings, fillings, etc. Patient Education: Educate patients on oral health, preventive care, and post-treatment instructions to ensure optimal dental health. Record Keeping: Maintain accurate and up-to-date patient records, including treatment plans, progress notes, and medical histories. Collaboration: Work collaboratively with the Chief General Dentist and administrative staff to ensure seamless patient care. Continuing Education: Stay updated with the latest developments in dentistry, such as aligners and implants, through continuous education and training opportunities. Assistance in Surgeries: Assist senior doctors during dental procedures and surgeries. Manage and enhance relationships with existing players / dental clinic chains / senior Dentists in the region through outbound reach and participation in trade fairs. Call and coordinate with the patients on the day of the home/partner clinic scan to reach the location on time. Qualifications: Bachelor of Dental Surgery (BDS) from a recognized institution. Valid dental license to practice in India. Freshers or up to 1 year of experience in a clinical setting. Strong communication and interpersonal skills. Empathy and a patient-first approach. Ability to work collaboratively in a team-oriented environment. Ensure all the home & partner clinic appointments are catered within the day within the mentioned TAT. Required to upload the scan files and intra/extra oral photos within the TAT, ensuring they are stored in the correct folder and drive.

1. Manage day to day operation of office and coordinate with departmensts 2. Manage administrative tasks 3. Prepare reports with Excel sheets 4. Maintain accurate records in computer systems 5. Coordinate with team members via email & phone calls 6. Managing all records of the employees 7. Candidate have good exp in Excel and emails

Front Desk Management,Administrative Tasks,Client and Stationery Management,Greeting and Assisting Clients,Answering Phone Calls,Employee Management and Support,Multitasking and Prioritization,Maintaining Visitor Logs,Scheduling Appointments,Pantry and Housekeeping Management,Data Entry and Management

Any Degree Holder with 2 to 4 years of experience to handle the administrative work of a consultancy firm . Candidate should be excel in English language. Should be hardworking, possess problem solving skills and should be willing to put in extra hours when required. Should also have a working knowledge of Microsoft Office.

Experience Required: Minimum 3 Years Joining: Immediate or as per notice period Job Overview: We are seeking a highly organized and proactive Executive Assistant to support the owner of the company in managing daily operations, schedules, and strategic priorities. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion. Key Responsibilities: Manage and coordinate the Director calendar, meetings, and appointments Handle email correspondence, travel arrangements, and documentation Prepare reports, presentations, and briefing materials as needed Serve as a liaison between the Director and internal/external stakeholders Assist in organizing business meetings, reviews, and follow-ups Maintain confidentiality and professionalism in all interactions Support in personal tasks and errands as required by the Director Required Qualifications & Skills: Minimum 3 years of experience as an Executive Assistant or in a similar administrative role Strong verbal and written communication skills Proficiency in MS Office (Word, Excel, Power Point, Outlook) Ability to multitask and manage priorities in a fast-paced environment

Candidate must currently be in Bangalore The ideal candidate will be an Ex-Serviceman with strong corporate experience, adept at handling multi-location facilities, property management, and cross-functional coordination. Corporate Office & Administrative Management Property Management Oversight Vendor Management Stakeholder Management Security & Risk Management Budgeting & Cost Management