Administrative Coordinator

Job Description

📋 Job Summary: We are looking for a confident and organized Office Admin Coordinator (Female) to manage day-to-day client coordination, staff follow-up, documentation tracking, and data flow across our accounting and consulting teams. This role is the backbone of execution and client communication at our firm. 🎯 Key Responsibilities: 🔹 Client Coordination: Regular follow-up with clients for monthly data (Sales, Purchase, Bank, GST, etc.) Reminders via WhatsApp, Calls, and Email Sending suspense entry queries and tracking client responses 🔹 Staff Task Management: Assign jobs to staff in our task management software (ifirm) Track daily file status and update staff on pending tasks Maintain Google Sheets/Excel tracker for reporting 🔹 Documentation Handling: Upload client documents to system (DMS / ifirm) Check which client data is pending and follow up Coordinate between clients and staff to close queries 🔹 Reporting: Weekly team performance report to Director Maintain suspense log and unresolved query tracker Escalate issues to senior staff when necessary 🔹 Office Administration: Check staff punctuality and work discipline Maintain internal communication in team WhatsApp groups Keep record of follow-ups and staff task updates ✅ Eligibility Criteria: Female candidate only Minimum 2–3 years of experience in Admin or Client Coordination Experience in CA firm / Accounting firm preferred Qualification: M.Com / B.Com / MBA Fluent in Gujarati and Basic English Confident on phone and WhatsApp with clients Skilled in Google Sheets, Excel, and basic computer handling