Administrative Coordinator

Role Overview: As an Administrative Coordinator, your role involves managing day-to-day administrative functions, coordinating procurement and vendor management, supporting medical equipment service operations, handling financial documentation, and ensuring smooth inter-departmental communication. You are required to have strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. Key Responsibilities: - Coordinate procurement activities, including collecting quotations, placing purchase orders, and following up with vendors. - Manage office utilities, consumables, and stationery purchases. - Oversee facility-related activities such as painting, partitioning, fire extinguisher installation, and equipment stands. - Liaise with carpenters, electricians, and other service providers for minor civil and maintenance work. - Maintain vendor documentation including vendor code creation and compliance submissions. - Facilitate movement and allocation of office equipment across departments. - Coordinate spare parts ordering, tracking, and timely delivery. - Support contract management activities with agencies such as KMSCL. - Arrange and share calibration reports, tax invoices, and receipts with customers and internal teams. - Ensure proper documentation and compliance for customer requests and service activities. - Facilitate cheque deposits and update financial records with the accounts team. - Assist in equipment relocation requests and internal communication with the Vision team. Qualifications & Experience: - Graduate in Administration / Commerce / Business Management (preferred). - 2-5 years of experience in general administration, service coordination, or operations support. - Experience in handling vendor management, procurement, and facility management. Additional Details: No additional details were provided in the job description.,