Administrative Coordinator

ZS Associates (India) Pvt Ltd

5 - 10 years

5 - 9 Lacs

bengaluru

Posted:2 days ago| Platform:

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Skills Required

administrative coordinator management consulting administration leadership logistics office coordination

Work Mode

Work from Office

Job Type

Full Time

Job Description

The Administrative Coordinator

What You''ll Do:

Manage and maintain schedules for Principal and Manager.
Make travel arrangements, including booking flights, cars, and boarding and lodging.
Provide real-time scheduling support, including booking appointments and managing conflicts.
Handle general office tasks and day-to-day administrative activities.
Manage expense filing and related documentation.
Coordinate inter-office requirements across India and global offices.
Oversee time entry management for Principals and Managers.
Assist employees with administrative queries and direct them to the appropriate point of contact.
Organize team dine-in / dine-out arrangements.
Manage meeting room reservations.
Prepare agendas and plan for client and other internal meetings.
Compile, transcribe, and distribute minutes of meetings.
Set up and oversee administrative policies and procedures for the office and/or organization.
Interpret and implement administrative and operating policies and procedures.
Arrange mementos / gifts for clients.
Coordinate internal / external conferences / meetings at hotels or other venues.
Coach junior team members and guide them in their day-to-day work.
Manage logistics for office-level events and leadership visits

What You''ll Bring:

Graduate in any discipline or Diploma in Business Administration .
At least 4-5 years of administrative experience.
Computer literate, with proficiency in Microsoft Outlook (calendar), Word, Excel, and PowerPoint.
Possesses a pleasant disposition and professional mannerism.
Good spoken and written English.
Able to work independently with minimum supervision
Fluency in English
Client-first mentality
Intense work ethic
Collaborative spirit and problem-solving approach

How youll grow:

Cross-functional skills development & custom learning pathways
Milestone training programs aligned to career progression opportunities
Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

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