Administrative Associate (Office-Based, Hyderabad)

Are you looking to join a company where your contributions truly matter, and where you'll be part of a supportive, innovative team? MMS is a award-winning, data-focused clinical research organization (CRO). We pride ourselves on being a Great Place to Work certified organization, recognized for our exceptional culture and industry best employee retention rate. We support the pharmaceutical, biotech, and medical device industries with our proven, scientific approach to complex trial data and regulatory submission challenges. With a global footprint across four continents, MMS not only maintains an industry-leading customer satisfaction rating but also fosters a collaborative and inclusive work environment where employees can thrive. Join us at MMS and be part of a team that is shaping the future of clinical research.

Discover more about our exciting opportunities and why MMS is a great place to advance your career. Visit www.mmsholdings.com or follow MMS on LinkedIn.

Responsibilities:

• Organizing company meetings, including scheduling travel, scheduling meetings, sending reminders, organizing catering, and preparing minutes and action items as directed.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team.
• Overseeing housekeeping and security services.
• Managing administration and maintenance related vendors.
• Maintaining inventory of housekeeping material, stationary, and other required provisions, and ordering material from vendors as needed.
• Formatting company CVs and maintaining signed copies of position descriptions.
• Completing expense reports for management.
• Running high-level office errands, for example: arranging materials from print shops, food or beverages for meetings, arranging access and proximity cards for new hires/visitors, etc.
• Providing administrative support by collecting and analysing information, and drafting letters, documents and other communication, including those of a sensitive, confidential or non-routine nature.
• Prioritizing conflicting needs; handling matters expeditiously and proactively, and following through to successful completion, often with deadline pressures.
• Building and maintaining a network of relationships (e.g., leadership team, leadership teams' direct reports, Operations, etc.) to obtain information and assistance as required.
• Assisting with IT tasks, as needed.
• Assisting with special projects and performing other job functions as assigned.

Job Requirements:

*This is a full-time office-based role in Hyderabad (Hitech City)

• Bachelor’s degree in Administration, Business, or related experience preferred.
• 1 - 4 years of experience in an Administrative or HR Coordinator position preferred.
• Time management and ability to meet deadlines.
• Good verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Ability to work independently in a fast-paced environment and demonstrate the ability to multitask.
• Strong customer and service focus.
• Possess a high degree of initiative, sound judgment and sensitivity in managing highly confidential materials with absolute discretion.
• Problem-solving and decision making.
• Proactivity and self-direction.
• Interpersonal skills.
• Proficiency with MS Office Applications.

Please consider your application unsuccessful if we do not reach out to you within 14 days of your submission.