Administration Manager - Mumbai, Sion

Role Overview:

Admin Manager

Key Responsibilities:

1. Administration & Facilities Management

• Oversee day-to-day office administration for all Mumbai offices (including Sion, Vashi, Gift City liaison, and other shared facilities).
• Supervise housekeeping, pantry, front office, courier, and security operations.
• Manage facility-related maintenance (electrical, plumbing, air-conditioning, etc.) to ensure a safe and efficient workplace.
• Ensure compliance with company standards on hygiene, space utilization, and asset management.
• Coordinate AMC (Annual Maintenance Contracts), repairs, and office utilities.

2. Infrastructure & Vendor Management

• Oversee office infrastructure upkeep and improvements in coordination with IT, procurement, and projects teams.
• Manage vendor relationships and negotiate contracts for facilities, transport, housekeeping, and office supplies.
• Monitor vendor performance and ensure timely service delivery.
• Prepare and manage administrative budgets, expenses, and cost optimization plans.

3. Safety, Security & Compliance

• Ensure all safety protocols, fire drills, and emergency response plans are in place and updated.
• Liaise with building management and local authorities on compliance and safety matters.
• Maintain records for insurance, licenses, and statutory requirements.

4. Events & Employee Engagement Support

• Plan and execute in-office events, celebrations, and engagement initiatives in coordination with HR and culture teams.
• Support company-wide events, townhalls, training sessions, and leadership meetings hosted in Mumbai offices.
• Manage logistics for visitors, leadership travel, and cross-location coordination.

5. Operational Excellence

• Drive continuous improvement initiatives for workplace efficiency and employee experience.
• Implement admin processes, SOPs, and digitized workflows for approvals and tracking.
• Prepare regular MIS reports on facilities, costs, and admin KPIs.

Qualifications & Experience:

• Graduate in any discipline (MBA/PG in Administration or Facilities preferred).
• 812 years of experience in office administration, facilities, or corporate services, preferably in multi-location setups.
• Strong vendor management, negotiation, and budgeting skills.
• Excellent communication, planning, and problem-solving abilities.
• Exposure to EHS (Environment, Health & Safety) and statutory compliance preferred.

Key Competencies:

• Leadership & Team Management
• Attention to Detail
• Collaboration & Coordination
• Cost Consciousness
• Crisis & Risk Management
• Execution Excellence