Administration Assistant

The position is temporary based for 8 Months.

Key Responsibility:

• Greet and welcome all visitors with a pleasant and professional attitude.
• Manage the front desk: answer phone calls, screen and route calls, take messages, and handle general inquiries.
• Maintain visitor logbook as per company protocol.
• Manage housekeeping services, pantry supplies, and stationery inventory.
• Handle all incoming and outgoing courier/mail and maintain proper records.
• Coordinate with vendors for office maintenance, repairs, and utilities.
• Organize and coordinate travel arrangements: car bookings, taxis, flight/train bookings, hotel reservations, visas, airport protocol, forex, etc.
• Maintain and update contact directories and emergency contact numbers.
• Handle petty cash and maintain expense records.
• Provide administrative support to other departments and assist the department head as required.
• Ensure the front office area is tidy, presentable, and fully stocked with necessary supplies.
• Follow safety and security protocols for visitor and facility management.

Preferred candidate profile

• Graduate or Degree in Office Management or related field.
• 46 years of experience in front office or receptionist roles.
• Excellent verbal and written communication skills in English & Hindi.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Presentable, courteous, and professional demeanor.
• Strong interpersonal and coordination skills.
• Ability to work independently, manage multiple tasks, and remain detail oriented.
• Local/Near by female candidates preferred.