Administration Assistant

Key ResponsibilitiesAdministrative & Office Support

• Manage daily office operations, files, records, and correspondence
• Handle phone calls, emails, letters, and official communications
• Maintain physical and digital records of programs, donors, vendors, and partners
• Schedule meetings, prepare agendas, and record minutes of meetings

Documentation & Reporting

• Prepare official letters, proposals, MoUs, authorization letters, and reports
• Maintain program documentation for CSR, government departments, and donors
• Assist in data compilation for organ donation pledges and awareness programs
• Support audit, compliance, and statutory documentation as required

Program & Event Coordination

• Assist in coordination of events such as walkathons, awareness drives, workshops, and health camps
• Coordinate with hospitals, volunteers, vendors, and government officials
• Track logistics, permissions, attendance records, and program timelines

Accounts & Records Support

• Maintain basic expense records, invoices, quotations, and payment follow-ups
• Assist in preparing utilization statements and supporting documents
• Coordinate with accountants and auditors when required

Communication & Coordination

• Liaise with CSR partners, media teams, volunteers, and field staff
• Support social media and outreach teams with data, photos, and reports
• Ensure timely follow-up on commitments, approvals, and deadlines

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,987.58 per month

Work Location: In person