Administration Assistant

Experian is hiring for Admin Assistant

Role & responsibilities

• Maintain and organize physical and digital filing systems.
• Support office events
• Oversee the Security and HK staff work schedules and activities
• Assist with onboarding of new employees and office logistics.
• Liaise with vendors, service providers, and building management.
• Coordinate maintenance and repair requests with vendors and building management.
• Track and manage office supplies, equipment, and facility-related inventory.
• Assist in planning and executing office moves, space planning, and workstation setups.
• Maintain records of facility inspections, safety checks, and compliance documentation.
• Support the Facilities Manager in managing service contracts and vendor relationships.
• Monitor and respond to facilities-related inquiries and service tickets.
• Prepare reports, spreadsheets, and presentations related to facilities operations.
• Ensure cleanliness, safety, and functionality of the office environment.
• Track and follow up on outstanding payments and assist with collections.
• Maintain accurate billing records and update client account information.
• Coordinate with internal departments to verify billing data and resolve discrepancies.
• Creation admin related PO and taking follow up for Release the PO.
• Previous experience in administrative support, billing support, facilities or office management
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Experience coordinating with external vendors and contractors.
• Problem-solving mindset and attention to detail.

Preferred candidate profile

• 2+ Years of Experience as a Admin Executive
• Comfortable for a Third Party Payroll
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Strong organizational and record-keeping skills.
• Knowledge of basic office procedures and protocols.

Interested candidates kindly share your CV todaylene.dias@experian.com