Admin Manager

Role & responsibilities

1. Office & Facility Management

• Oversee day-to-day administration, housekeeping, security, and maintenance operations.
• Ensure smooth functioning of infrastructure, utilities, and overall workplace hygiene and safety.
• Plan and manage space utilization, seating arrangements, and office expansions or relocations.
• Implement best practices for energy efficiency and facility upkeep.

2. Vendor & Contract Management

• Identify, evaluate, and negotiate with vendors for facility, maintenance, and service contracts.
• Review and approve vendor agreements, AMCs, and ensure timely renewals.
• Maintain strong vendor relationships while ensuring cost-effectiveness and service quality.
• Track procurement budgets and approve purchase requests related to admin functions.

3. Asset & Inventory Management

• Maintain up-to-date records of company assets (IT equipment, furniture, machinery, etc.).
• Ensure timely maintenance, repairs, and insurance renewals.
• Supervise inventory control for office supplies, stationery, and pantry materials.

4. Employee & Office Support

• Oversee travel, transport, and accommodation arrangements for employees and guests.
• Coordinate corporate events, training programs, and staff engagement activities.
• Ensure new joiners receive the required workspace, access cards, and administrative onboarding support.

5. Compliance, Safety & Documentation

• Ensure adherence to statutory and company policies related to administration and facilities.
• Manage licenses, permits, lease agreements, and vendor documentation.
• Oversee security protocols, fire safety measures, and emergency preparedness plans.
• Support internal and external audits related to admin operations.

6. Budgeting & Reporting

• Prepare and manage the annual administrative budget.
• Track and control operating expenses to ensure cost optimization.
• Generate periodic MIS reports and present updates to management.