Admin Junior Associate

About us:

Role: Admin - Jr. Associate

Job Responsibilities:

• Manage daily administrative tasks, including handling correspondence, scheduling meetings, and maintaining records.
• Provide executive-level support by preparing reports, presentations, and other necessary documents.
• Coordinate with internal departments to ensure smooth office operations.
• Maintain office supplies, inventory, and vendor management for administrative services.
• Handle confidential and sensitive information with discretion.

Office Management:

• Ensure the office environment is well-maintained, organized, and conducive to productivity.
• Supervise office maintenance, security, and housekeeping activities.
• Oversee office equipment, IT support coordination, and facility management.
• Implement and enforce administrative policies and procedures.

Travel Desk Management:

• Plan and coordinate domestic and international travel for executives, ensuring cost-effectiveness and convenience.
• Arrange flights, hotels, transportation, visas, and travel insurance while ensuring compliance with company policies.
• Manage travel itineraries, expense reports, and reimbursements.
• Liaise with travel agencies, airlines, and hotels to secure the best arrangements.
• Assist in handling travel-related emergencies and last-minute changes.
• Work closely with legal professionals to understand specific accounting needs.

Front Desk Management:

• Greeted and welcomed visitors, clients, and staff in a polite and professional manner.
• Answered, screened, and forwarded incoming phone calls efficiently.
• Maintained visitor logs and ensured proper security procedures for all guests.
• Managed front desk operations including handling inquiries, scheduling appointments, and providing basic administrative support.
• Received and sorted daily mail, deliveries, and couriers.
• Assisted in coordinating office meetings and maintaining a clean and organized reception area.
• Provided general information about the company and guided visitors to the appropriate department or person.
• Handled basic clerical tasks such as data entry, filing, photocopying, and scanning documents

Qualifications and Experience:

• Any graduate but degree in Business Administration, Hospitality, or a related field would be an added advantage
• 2+ years of experience in administrative and travel management roles, preferably at an executive level.
• Proficiency in MS Excel (google sheets mainly)
• Strong knowledge of travel management software and expense tracking tools.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and work under pressure.
• Strong negotiation skills for dealing with travel vendors and service providers.
• High level of discretion and professionalism in handling confidential matters.

Job Location, Work Timings and Work Model:

• Vadodara, Indore
• 7.30am to 4.30pm
• Full time