Admin Executive

Job Summary:

We are looking for a proactive and highly organized Admin Coordinator who can independently manage procurement, travel, supplier/vendor coordination, material management, and provide cross-functional support for administrative tasks across the company. The ideal candidate should have strong negotiation skills, excellent communication, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities:

• Manage travel arrangements (flight/train bookings, hotel, local transport) for employees and ensure timely coordination.
• Handle procurement activities including purchase order processing, vendor coordination, and timely follow-ups for deliveries and receipts.
• Maintain and manage vendor and supplier relationships, including onboarding, documentation, communication, and regular performance tracking.
• Assist in negotiating with suppliers to ensure cost efficiency, timely service, and quality material procurement.
• Support material management by closely working with the hardware team for inventory updates, tracking inward/outward materials, and ensuring stock availability.
• Coordinate with departments to support admin-related activities, event setups, office maintenance, and other logistics.
• Support HR/Admin in onboarding formalities, ID card issuance, seating arrangement, and asset allocation.
• Coordinate internal meetings, prepare minutes, and ensure follow-ups on action items.
• Maintain accurate records of expenses, supplier documents, travel logs, and reports as required.
• Serve as a central point of contact for resolving cross-departmental administrative issues.

Skills & Qualifications:

• Graduate in any discipline. Preferred: Degree in Administration, Supply Chain, or related field.
• 2+ years of relevant experience in admin, procurement, or operations coordination.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong negotiation, coordination, and communication skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• Highly organized with strong attention to detail.

Perks and benefits

• Flexible Hours
• Birthday Holiday
• Great working culture