Job
Description
Job Summary: We are looking for a proactive and highly organized Admin Coordinator who can independently manage procurement, travel, supplier/vendor coordination, material management, and provide cross-functional support for administrative tasks across the company. The ideal candidate should have strong negotiation skills, excellent communication, and the ability to manage multiple responsibilities efficiently. Key Responsibilities: Manage travel arrangements (flight/train bookings, hotel, local transport) for employees and ensure timely coordination. Handle procurement activities including purchase order processing, vendor coordination, and timely follow-ups for deliveries and receipts. Maintain and manage vendor and supplier relationships, including onboarding, documentation, communication, and regular performance tracking. Assist in negotiating with suppliers to ensure cost efficiency, timely service, and quality material procurement. Support material management by closely working with the hardware team for inventory updates, tracking inward/outward materials, and ensuring stock availability. Coordinate with departments to support admin-related activities, event setups, office maintenance, and other logistics. Support HR/Admin in onboarding formalities, ID card issuance, seating arrangement, and asset allocation. Coordinate internal meetings, prepare minutes, and ensure follow-ups on action items. Maintain accurate records of expenses, supplier documents, travel logs, and reports as required. Serve as a central point of contact for resolving cross-departmental administrative issues. Skills & Qualifications: Graduate in any discipline. Preferred: Degree in Administration, Supply Chain, or related field. 2+ years of relevant experience in admin, procurement, or operations coordination. Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong negotiation, coordination, and communication skills. Ability to multitask, prioritize responsibilities, and work independently. Highly organized with strong attention to detail. Perks and benefits Flexible Hours Birthday Holiday Great working culture
