Admin Executive - Pune/Mumbai - Contract Extendable

Summary of work Environment and Work performed:

5-7 Yrs Experience in Travel, ticketing ,Visa (70% of work will be involved in Travel arrangements), 30% will be Office administration relation works. Candidate should be very good in travel/ visas, International and domestic travel in MMT.

• The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices of the company across the locations.
• Managing and maintaining the office infrastructure
• Managing various contracts related to the offices (Rent contract, housekeeping contract, Security agency contract and other service contracts)
• Ensuring timely renewal of all such contracts
• Ensuring competitive rates for all such contracts
• Ensuring timely payment to all the contractors
• Managing all travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations, especially at Hyderabad.s
• Managing contracts with Hotels, Airlines and get competitive deals
• Managing the transport contractors
• Providing Mobile Phone Sim card/data card to the eligible employees
• Managing the mobile phone service provider across the office locations
• Preparing and submitting the monthly MIS

Specific Duties:

• Managing all travel related requirements visitors, overseas customers other location employees
• Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc.
• Managing Administrative Budgeting and cost control measures, Monitoring Budget vs. Variance.
• Managing Space Matrix, Space utilization, occupancy for Hyderabad office.
• Event Management, FOREX & FRRO management.
• Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients.
• Liaisoning with Government Departments for all statutory compliance.
• Managing Administration billing and Purchase order System for various vendors PAN India basis.
• Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices.
• Managing & Preparation of visa documentation for Visitors from other overseas offices.
• Monitoring & Managing Access control systems and CC cameras for Hyderabad location.

Maintaining AMC Vendors for EPBEX / Air-condition across PAN INDIA.

Skills and abilities:

• Good Experience in Office Administration & Travel Admin
• Having experience in vendor management
• Good interpersonal skills
• Effective communication skills
• Positive Attitude & Discipline
• Self-motivated and innovative

Experience:

• 5-7 yrs of experience in Office administration, back-end operations, travel planning etc
• Experience in Vendor management, travel bookings, hotel bookings

Experience in managing day to day office regular expenses, maintain all required records on
office expenses.

Essential: -

Desired: -