Admin Coordinator

Department
Institute for Safe AutonomySalary£32,080 - £36,636 per yearGradeGrade 5Contract statusOpenHours of workFull-timeBased atUniversity of York campusInterview dateTo be confirmedPosted Date25/11/2025Apply by04/01/2026Job Reference14576Documents

• Job Description (14576).pdf (PDF, 256.62kb)
  

Role DescriptionThis role serves to provide specialised administrative support in the Institute for Safe Autonomy (ISA), a research institute with a focus on the challenges of making robotics and connected autonomous systems safe, societally acceptable and resilient in the context of a changing world.The role holder will have an in-depth understanding of the specific institute they support, working closely with its directors to facilitate and support strategic operations and research. A key aspect of this role is to act with a degree of independence, prioritising and managing a diverse range of administrative tasks. These tasks include general and specialised administration, strategic committee and governance support, research and event management, and both internal and external communications.While aligned with a specific institute (ISA), this position is also part of a wider team of professional services staff (PSS) working across the research institutes but not part of a completely shared service. This requires flexibility to collaborate with and support other coordinators on various projects and events, and to provide administrative assistance to specialised staff in areas such as finance, communications, and business development as required. The role holder will need excellent communication and interpersonal skills, along with the ability to multitask and prioritise to meet the dynamic needs of the research entities.

Skills, Experience & Qualifications Needed

• A Level 3 qualification (A-level or equivalent) or equivalent professional experience.
• Taking responsibility for delivering defined work initiatives
• Gather, analyse, interpret and report data/information
• Use of digital technologies relevant to the role
• Communicate effectively in verbal and written formats, including the use of a variety of digital tools
• Works collaboratively with others
• Delivers a quality service
• Develops self and others
• Actively champions respect, inclusivity, equality and diversity
• Identifies and implements continuous improvement
• Experience of building relationships across multiple staff groups or teams
• Handling competing priorities, organising own workload and the workload of other team members to meet deadlines.
• The ability to work independently without direct supervision
• Sound problem solving skills and the ability to make judgement and take initiative when dealing with complex queries
• Experience of monitoring and managing budgets
• Understanding of the Research environment in HE
  

For informal enquiries: please contact Tom Rawle on t.rawle@york.ac.uk
The University strives to be diverse and inclusive – a place where we can ALL be ourselves.We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork