Admin Coordinator

Sodexo Food Solutions India Pvt. Ltd.ces

2 - 4 years

1 - 2 Lacs

Ahmedabad

Posted:2 days ago| Platform:

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Skills Required

vendor management computer operating administration back office office assistance office administration office coordination epabx excel computer front office mis claims reception telephone operating email internet communication skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

Requisition:

Raising of CapEx Requisition
Raising of Revenue-IT Requisition
Preparing Requisition Report for record purposes

Purchase Order:

Raising of CapEx PO in HAMC Portal
Raising of OpEx PO in Lotus Notes

Claims Management against PO NOA Requisitions:

Raising of CapEx Claim with GRN
Raising of OpEx Claim with Provision
Raising of Requisition Claim with Requisition
Raising Advances of Vendor Invoices checking with PO and send for approval and then process
Preparing Claim file for record purposes
Raising Settling Capital Revenue Claims
Expense Claims - Follow up for payment with the Accounts Team
Reconciliation of outstanding invoices Payment with Vendor

Invoice Processing for the Lease line:

Checking of Company Name, Address, GST Number and Amount
Checking of Circuit IDs from NOC team.
Checking period and CN for the upgraded invoices
Check for the Duplicate invoices and response to the Service provider
Preparation of MIS and validating against the received invoices

Capital Advances:

Updating status of Capital Advances list received from Finance Team
Follow-up with individual department for status of delivery/ installation
Submission of Status of Capital Advances to Finance Team

Others Activity:

Raising of NOACreation of Provision against NOA every month
Delivery Follow-up for PO Capitalization
Updating Open PO Tracker
Monthly submission of Open PO Tracker
Creation of New Vendor in HAMC Portal
Create CapEx Item Code in Bugzilla
Taking quotation from vendor
Follow-up with vendors for Invoices
Coordinating with Vendors through telephone and emails
Follow-up with Datamatics Fincon Team for the payment
Updating Budget performance file
Tracking and follow-up on expiring licences, supports and product delivery notes

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