Admin Coordinator - Analyst (Executive Assistant)

Job Title: Admin Coordinator - Analyst (Executive Assistant)

Overview:

Skills : Executive Assistant, Calendar Management, Travel and Expense Management, Vendor and Stakeholder Management, Global exposure, Advanced Excel.

Experience : 3 to 5 Years
Location : Hyderabad, Bangalore, Gurugram

Shift : 2:00PM to 11:00 PM (IST)

About Role

The Admin Coordinator - Analyst plays a pivotal role in ensuring the smooth and efficient operation of administrative functions within the organization. This position involves coordinating office activities, supporting various departments and maintaining effective communication across teams.

Responsibilities:

• Providing flexible and effective administrative and operational support to the team

• Tracking materials production and shipping

• Managing uploading and tracking of documents in review/compliance systems

• Collecting information and forms from multiple stakeholders.

• Arranging meetings that accommodate the complex agendas of multiple participants.

• Booking travel and accommodation for the team members.

• Setting up records of publication projects in a publication database.

• Ensuring project information in publication records is accurate and up to date.

• Generating reports from the publication database for internal and client use.

• Keeping customized reports (slide decks, excel sheets, word documents) up-to-date based on information from the publication database

• Qualifications:

• Education:
  Degree or equivalent experience in Admin, or a related field.

  Experience:
  Proven experience in a similar role, with a strong understanding of business operations and administration, preferably in a fast-paced, dynamic environment.

  Skills:

• 3-5 years of experience in business operations, with a strong focus on managing day-to-day operational tasks.

• Convey information clearly, listen actively, and collaborate effectively to ensure smooth coordination and implementation of programs.

• Highly organized to manage multiple tasks, timelines, and resources effectively.

• Team player.

• Pay close attention to detail to ensure accuracy.

• Meeting deadlines and managing competing priorities.

• Microsoft Office skills.

• Excellent command of written and spoken English.