Admin Assistant and Vendor Management

As an Administrative Assistant with Vendor Management, you will provide comprehensive administrative support to the office or department while also overseeing vendor relationships and procurement activities. Your role will involve performing administrative tasks, coordinating vendor activities, managing contracts, and ensuring efficient vendor selection and performance. Your responsibilities will include providing general administrative support such as managing phone calls, emails, and correspondence. You will schedule and coordinate meetings, appointments, and travel arrangements for team members. Assisting in preparing and editing documents, reports, presentations, and other materials will also be part of your tasks. Maintaining and updating company records, databases, and filing systems, as well as managing and organizing office supplies, equipment, and inventory, will be essential. You will be responsible for handling incoming and outgoing mail, packages, and deliveries, as well as liaising with vendors. This includes soliciting bids, negotiating contracts, and managing vendor relationships. You will conduct vendor research, evaluation, and selection processes to ensure the best value for the organization. Monitoring vendor performance, maintaining accurate vendor records, contracts, and documentation, and collaborating with cross-functional teams to address vendor-related issues are key aspects of your role. Additionally, you will assist in the development and implementation of vendor management policies, procedures, and guidelines. Staying up-to-date with industry trends and best practices in vendor management and procurement, assisting in special projects and assignments, and meeting the following requirements are crucial for success in this role: - Bachelor's Degree Preferred; additional qualifications in office administration or related field is a plus. - Proven work experience as an Administrative Assistant or in a similar role with vendor management responsibilities. - Proficient in using office software and equipment, including MS Office (Word, Excel, PowerPoint) and office management tools. - Excellent organizational and time management skills. - Strong attention to detail and accuracy. - Excellent written and verbal communication skills. - Ability to prioritize tasks and multitask effectively. - Strong problem-solving and decision-making abilities. - Familiarity with vendor management principles, procurement processes, and contract negotiation. - Knowledge of relevant software applications and tools for vendor management. - Ability to build and maintain positive relationships with vendors. - Professional and friendly demeanor. - Ability to work independently and as part of a team. - Experience in a specific industry or with specific vendor categories may be preferred, depending on the organization's needs.,