Accounts Payable Manager

Key Functional Activities (Accounts Payable – Remote Role)

Invoice Management

• Receive, verify, and record vendor invoices

• Ensure compliance with purchase orders, contracts, or service agreements

Three-Way Matching

• Match invoices with purchase orders and goods/services received

• Coordinate with vendors or the US corporate office to resolve mismatches or discrepancies

Data Entry

• Enter invoices into the Nexus Accounts Payable system accurately and timely

• Apply appropriate GL codes, cost centers, tax classifications, and accounting standards

Approval Workflow Management

• Route invoices through the designated internal approval workflow

• Monitor progress and follow up to ensure timely approvals

Payment Processing

• Schedule and process payments via ACH, wire transfers, or checks as per client guidelines

• Utilize early payment discounts and adhere to payment terms wherever applicable

Reconciliation

• Perform periodic reconciliation of the AP ledger with the general ledger

• Investigate and resolve discrepancies in coordination with the US finance team

Vendor Communication

• Manage vendor inquiries and resolve payment-related issues

• Maintain professional and positive vendor relationships

Reporting

• Prepare and update Accounts Payable aging reports

• Track cash flow requirements and upcoming liabilities for review by the US finance team

Job Context

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