PHILIP SAM VARGHESE & CO.

Key Functional Activities (Accounts Payable – Remote Role) 1. Invoice Management • Receive, verify, and record vendor invoices • Ensure compliance with purchase orders, contracts, or service agreements 2. Three-Way Matching • Match invoices with purchase orders and goods/services received • Coordinate with vendors or the US corporate office to resolve mismatches or discrepancies 3. Data Entry • Enter invoices into the Nexus Accounts Payable system accurately and timely • Apply appropriate GL codes, cost centers, tax classifications, and accounting standards 4. Approval Workflow Management • Route invoices through the designated internal approval workflow • Monitor progress and follow up to ensure timely approvals 5. Payment Processing • Schedule and process payments via ACH, wire transfers, or checks as per client guidelines • Utilize early payment discounts and adhere to payment terms wherever applicable 6. Reconciliation • Perform periodic reconciliation of the AP ledger with the general ledger • Investigate and resolve discrepancies in coordination with the US finance team 7. Vendor Communication • Manage vendor inquiries and resolve payment-related issues • Maintain professional and positive vendor relationships 8. Reporting • Prepare and update Accounts Payable aging reports • Track cash flow requirements and upcoming liabilities for review by the US finance team Job Context • Employer: Indian firm supporting a US-based company • Work Mode: Fully remote / Work from Home • Working Hours: 6:00 PM to 3:00 AM IST (aligned with US time zones) • Role Focus: End-to-end Accounts Payable operations for an international client