Accounts Executive

Job Description

Key Responsibilities 1. Invoice Data Management · Collect, compile, and verify invoices from asset and service vendors on a daily/weekly basis. · Maintain a master register of invoices, mapping them to purchase orders, delivery dates, and payment status. 2. Reconciliation & Coordination · Perform 3-way reconciliation (PO, GRN, Invoice) to ensure invoice correctness. · Flag mismatches in value, quantity, or duplicate billing and escalate for resolution. · Liaise with finance, warehouse, and procurement teams for clarifications. 3. Payment Support · Prepare structured approval decks and payment summary sheets for management sign-off. · Track aging of pending payments and coordinate with accounts team for processing. · Maintain records of credit note adjustments, deductions, and claims. 4. Reporting & Audit Trail · Generate and share weekly and monthly MIS reports for invoice clearance status, vendor performance, and payment TATs. · Ensure 100% audit-readiness of all entries – no missing documents or unrecorded liabilities. 5. System & File Management · Ensure all reconciliation and payment records are digitally filed with traceability and access controls.