Accounts Assistant

Accounts Assistant – Full Job Description

We are looking for a competent, organized, and highly detail-oriented Accounts Assistant to join our team. This position is ideal for someone who has solid working experience in Tally, understands core accounting processes, and is capable of managing the end-to-end purchase cycle including purchase order creation, material receipt, and PO closure.

The role requires accuracy, responsibility, and the ability to coordinate effectively with vendors, internal departments, and the accounts team. Candidates with experience in both accounting and procurement support will be given preference.

About the Role

As an Accounts & Purchase Assistant, you will play a crucial role in ensuring that all financial transactions are recorded accurately and all procurement activities are carried out smoothly. Your day-to-day tasks will involve preparing bills, managing entries in Tally, reconciling accounts, creating purchase orders, and verifying incoming materials. You will be responsible for maintaining well-organized financial and purchase records that support the smooth functioning of the company’s operations.

Key ResponsibilitiesAccounting Responsibilities

• Record, verify, and maintain daily accounting entries in Tally with accuracy.
• Generate and process Sales Bills and Purchase Bills and ensure proper documentation for each transaction.
• Prepare and manage Credit Notes (CN) and Debit Notes (DN).
• Conduct Bank Reconciliation on a regular basis, ensuring that all entries match with bank statements.
• Maintain Vendor and Customer Ledger Reconciliation, ensuring up-to-date and accurate balances.
• Assist with GST, TDS, and statutory compliance documentation.
• Support the finance team during monthly and quarterly closing, ensuring timely completion of reports and summaries.
• Ensure all accounting documents, invoices, and receipts are filed systematically and are easily accessible when required.

Purchase & Procurement Responsibilities

• Create, update, and manage Purchase Orders (POs) based on internal requirements and approvals.
• Coordinate with vendors regarding pricing, order confirmation, timelines, and delivery schedules.
• Track and follow up on purchase orders to ensure timely material delivery.
• Oversee material receiving, ensuring quantities and specifications match both the purchase order and vendor invoice.
• Create and update Goods Receipt Notes (GRNs) or maintain proper material-in documentation in the system.
• Verify and forward vendor invoices to the accounts team after matching them with POs and delivery records.
• Ensure accurate and timely PO closure once materials are received and confirmed.
• Communicate any mismatch, shortage, or quality issue with vendors and report discrepancies to seniors immediately.
• Maintain updated records of inventory, stock levels, and inward material movements.

Required Skills & Qualifications

• Strong working proficiency in Tally ERP, including accounting entry management.
• Clear understanding of basic accounting principles, journal entries, billing, and reconciliation.
• Hands-on experience with sales and purchase entry, CN/DN, and invoice verification.
• Familiarity with purchase order creation, vendor follow-ups, material receiving, and PO closure.
• Ability to coordinate effectively with vendors, transporters, and internal teams.
• Basic to intermediate knowledge of MS Excel for maintaining reports and data sheets.
• Strong attention to detail, numerical accuracy, and organizational skills.
• Minimum 1–3 years of relevant experience in accounting or purchase operations.

Preferred Qualities

• Reliable and disciplined approach to work.
• Ability to manage multiple tasks while maintaining accuracy.
• Strong communication and follow-up skills.
• Ability to work both independently and as part of a team.
• Proactive mindset with a willingness to learn and grow in the accounts and purchase function.

Work Environment & Growth

This role provides the opportunity to work closely with the finance, operations, and procurement departments, allowing you to develop cross-functional knowledge. The candidate will gain exposure to real-time accounting, inventory coordination, and vendor interactions. As the company grows, the role may expand into higher responsibilities in the finance or procurement divisions based on performance.

Salary

Compensation will be based on industry standards and will depend on the candidate’s experience and skill level.

Job Type: Full-time

Pay: ₹12,500.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Work Location: In person