Accounts And Finance Manager

Job Title: Accounts & Finance Manager(Full-scope responsibility for an Indian Private Limited Company Manufacturing / Trading / Export-Import)Department: Accounts & Financ

Qualification: BCOM/MCOM/CA with strong Tally, Zoho, ERP systems & GST knowledge

Job Purpose: Single-handedly manage the entire Accounts, Finance, Taxation, GST, TDS, Import-Export documentation, Banking, and Statutory Compliance function of the company

Key Responsibilities & Deliverables:

Day-to-Day Accounting & Bookkeeping

• Complete responsibility of books of accounts in Tally Prime / ERP (including multi-branch, multi-currency).
• Daily accounting entries: Sales, Purchase, Bank, Journal, Expenses, Payroll, TDS, GST, Assets.
• Bank reconciliation of all current accounts daily.
• Maintain cash book, petty cash system.
• Sales, Invoicing & Order-to-Cash Cycle
• Sales order entry and monitoring.
• Raise 100% GST-compliant Tax Invoices (B2B, B2C, SEZ, Export, Deemed Export, Bill of Supply, etc.).
• Generate Delivery Challans, Packing Lists, and Delivery Notes.
• Generate E-Way Bills and E-Invoices (IRN & QR code) within statutory time limit for every movement.
• Credit control Follow up for payments, maintain ageing report, reconcile customer ledgers monthly.

Purchase, Input Credit & Vendor Payments

• Purchase bill booking with correct GST HSN/SAC, ITC eligibility verification.
• Vendor reconciliation and payment processing (NEFT/RTGS/IMPS/UPI) as per credit terms.
• Ensure maximum eligible Input Tax Credit is availed every month.

GST Compliance (CGST/SGST/IGST/UTGST)

• Monthly GSTR-1, GSTR-3B filing before due dates.
• GSTR-2A/2B reconciliation every month (100% matching.
• Annual GSTR-9 & 9C preparation and filing.
• Handle GST notices and assessments.

TDS & TCS Compliance

• Correct deduction of TDS under all sections (194C, 194H, 194J, 194Q, 194O, 206C(1H) etc.).
• Quarterly 26Q, 24Q filing and issue of Form 16/16A on time.
• Lower deduction certificate application and management.

Import & Export Accounting & Documentation

• Booking of high-sea sale, direct import, and merchant export entries.
• Prepare and verify export invoices, packing lists, ARE-1, shipping bills.
• Follow up for IGST refund or duty drawback.
• Import bill of entry booking, customs duty, IGST payment/reversal, CHA coordination.

Statutory Compliances & Coordination

• Monthly/quarterly TDS & GST return filing.
• Advance tax calculation and payment.
• Coordination with Chartered Accountant for:
• Income Tax Return (ITR-6), Tax Audit (3CD), Transfer Pricing (if applicable).
• ROC filings (AOC-4, MGT-7, ADT-1, etc.) with Company Secretary.
• Secretarial compliance, board meetings minutes, and statutory registers.

Banking & Fund Management

• Daily cash flow planning and fund position report to Directors.
• Export bill discounting, packing credit, and ECB documentation.
• Liaising with banking partners.

Costing, Budgeting & MIS

• Product-wise and order-wise costing.
• Monthly P&L, Balance Sheet, and MIS reports

Payroll & Labour Law Compliance - Assisted by in house CA and CS

• Monthly salary processing, PF, ESI, Professional Tax, Gratuity, Bonus.
• Form 16, PF/ESI monthly & annual returns

• Implement strong internal financial controls.
• Coordinate with internal, statutory, GST, and tax auditors.
• Zero audit observations target.

Required Skills & Knowledge

• Expert in Tally Prime, Zoho Books, Other ERP systems (multi-GST, multi-currency, cost centres).
• Strong accounting knowledge and fundamentals of book keeping
• Thorough knowledge of GST law, E-Way Bill, E-Invoicing portal.
• Good command over MS Excel (VLOOKUP, Pivot, Macros preferred).
• Excellent coordination and follow-up skills with banks, auditors, CHA, and government portals.