Accounts & Administration Manager

1. Accounting & Finance

1. Coordinate with external accounting and tax consultants for the preparation of statutory financial statements
2. (Note: Financial statements are prepared by consultants; howe'ver, this role will manage, review, and control the process.)
3. Handle

   major monthly accounting operations

   , including review and consolidation of monthly results
4. Prepare the

   India business unit portion for departmental consolidated accounts

   , including:
5. Semi-annual consolidation support
6. Responding to queries and clarification requests from Japan headquarters

• Prepare and submit

  monthly and periodic financial reports

  to the parent company in Japan
• Manage statutory compliance, including:
• Income Tax, GST, and TDS coordination with accounting firms
• Review of tax calculations and

  execution of tax payment procedures

• Review and verify invoices, follow up on pending invoices, and ensure accurate payment processing
• Perform account reconciliations and verification of accounting data
• Support internal and external audits, including coordination with auditors and consultants
• Act as the

  main point of contact with Japan headquarters

  for accounting and finance-related matters

1. Handle

   sales administration tasks

   , including procurement and order processing
2. Manage procurement of products:
3. Domestic procurement within India
4. Import procurement from overseas factories (including China)

• Coordinate

  customs clearance procedures

  , import documentation, and logistics
• Manage inventory flow:
• Goods received at Indian warehouses
• Delivery arrangements to customers
• Coordinate installation and construction arrangements when required:
• Communication with customers and external contractors
• Scheduling and follow-up of installation or construction work
• Support billing processes and post-delivery invoice follow-ups

1. Manage day-to-day office administration, including:
2. Vendor coordination
3. Office supplies and service contracts
4. Courier and logistics arrangements

• Visa and FRRO renewals
• Lease contract renewals for housing
• Rental car contract renewals
• General daily life support as required
• Support recruitment-related activities and coordination
• Handle business trip arrangements and coordination for visitors from Japan
• Maintain accurate records, contracts, and administrative documentation
• Manage internal databases (contacts, inventory, administrative records)
• Provide basic general IT support and coordination with external IT vendors as needed

1. Serve as a bridge between:
2. India operations
3. Japan headquarters
4. External accounting firms, tax consultants, logistics partners, and vendors

Experience & Background

• Minimum 10 years of relevant experience in Accounting, Finance, Administration, or a combination of these functions
• Hands-on experience in monthly accounting operations, including journal review, ledger management, and monthly closing support
• Experience working with external accounting firms and tax consultants for GST, Income Tax, and TDS compliance
• Experience in invoice verification, payment processing, and follow-up
• Ability to communicate and work in English for daily business operations, including emails, reports, and online meetings with overseas stakeholders
• Accounting & Finance Knowledge
• Solid understanding of financial statements (P/L and B/S) and the ability to review and explain figures
• (Full preparation experience is not mandatory, but review and control capability is required)
• Basic knowledge of Indian taxation and statutory compliance, including GST, Income Tax, and TDS
• Experience in monthly financial reporting
• Administration & Work Style
• Willingness to handle broad back-office responsibilities, including administration and general affairs
• Strong organizational and multitasking skills with attention to detail
• Ability to work independently and manage multiple tasks simultaneously

IT & Tools

• Proficiency in Microsoft Excel for data management and reporting
• Working knowledge of MS Word and PowerPoint
• Finance & Reporting
• Experience in preparing or supporting financial statements
• Exposure to departmental or consolidated reporting, including coordination with overseas headquarters
• Experience responding to financial inquiries from parent companies or global HQs

Japan-Related Experience

• Experience working with Japanese companies or Japanese headquarters
• Prior experience supporting Japanese expatriates
• Japanese language skills (business or conversational level)
• Sales Administration / Trade Operations
• Experience in import operations and customs clearance procedures
• Experience with overseas procurement (eg, sourcing from China)
• Knowledge of inventory control, warehousing, delivery coordination, and billing follow-up
• Experience in sales administration, order processing, and coordination with customers and vendors
• General Affairs / HR Support
• Experience handling Visa and FRRO renewals
• Experience supporting expatriates with housing, vehicle contracts, and daily administrative needs
• Exposure to recruitment coordination or onboarding support

Personal Attributes

• Comfortable communicating directly with overseas headquarters
• Reliable, hands-on, and detail-oriented with a strong sense of responsibility
• Experience working in small teams or start-up-like environments
• Preferred Requirements