Accounting & Reporting Analyst-Payable

Processes

• Maintenance of Goods Receipt/Invoice Receipt (GR/IR) accounts to identify root causes and ensure that key issues are resolved whilst keeping track of progress
• Maintenance of Accounts Payable subledger (debit balances, open advances to suppliers, unpaid invoices past due)
• Preparation of the AP Aging report from CFIN and GR/IR report from local ERP in a standardized manner, adhering to ABB policies and procedures, on a monthly basis; circulation of the reports to Divisions/Countries.
• Accrual creation for unposted PO invoices
• Hands on and good awareness of CFIN environment and data flow from source ERP systems
• Very good awareness of SAP MM module (Purchase Order, Goods Receipt creation) leading to effective analysis of Purchase Order so as to review open advances, pending deliveries, open GRs & invoices, etc.

Compliance

• KPI orientation, by continuous reducing of aged items, sustained follow ups with Divisions for actions pending with them
• Credible representation for audit while providing required data as needed
• Very good awareness of internal control requirements, leading to an objective compliance of Internal Control requirements (Control Performer)
• Very good awareness on and follow global P2P policies and relevant R2R policies (e.g. manual journal policy, balance sheet policy)
• Very good awareness of and follow SOPs, desk top procedures, any training content, periodical review & update the documents as needed.

Establishing rapport

• Orient/ refresh regularly on soft skills & collaboration aspects amongst teams, such as ability to operate successfully in a multi-cultural environment, empathy to different cultural behaviours, effective oral and written communication skills
• Be receptive to objective feedback from Divisions /Vendors and action them timely
• Act as a role model to more junior colleagues by providing trainings, acting as a back up, promoting desired behaviours

Example

• Process scope: P2P month end closing activities, i.e. GR/IR analysis, AP aging analysis, accrual creation
• Business coverage: All Divisions
• Geographical coverage: All countries
• Roadmap: Qualitative & stable way of handling of month end closing activities that lends credibility in the eyes of business and audit. Problems to be root caused and remedied, so as to be an enabler for improved processes, aiding Productivity improvements
• Team Size : Individual role

Challenges

• A cross country team, needing to work with different source ERPs and a mix of local stakeholders
• New process accrual; requiring understanding of some R2R topics, e.g. manual journal creation
• Dependency/ Overlaps for issues like PO amendments, Statement of Account etc that entails follow up with business/vendors, since other Global Hub teams & CoE are expected to do regular follow ups, we should be careful not to confuse business/vendors with multiple streams of communication

Knowledge, Skills and Experience

• Graduate degree in Finance, Business, Economics or equivalent workexperience;
• 2 to 5 years of operationalP2P experience, including at least 2 year of handling account reconciliation or invoice processing
• Proficiency in business English; flair for other foreign languages in use in global hub environment an asset
• Familiarity with the end to end P2P Process, involving SAP & Workflow tools.
• Very good analytical skills
• Very good team player