Account Executive

Role & responsibilities

Roles and Responsibilities

Designation:

1. Onboarding & Joining Formalities

• Create

  Hoshi IDs

  for all new joiners at different locations and offices.
• Manage and verify

  employee joining documents

  such as PAN, Aadhaar, educational certificates, and photographs.
• Prepare

  employee files

  (physical and digital) for record-keeping.

2. Payroll Management

• Collect and verify attendance records and leaves for payroll processing.
  
• Prepare

  monthly salary sheets

  ensuring accuracy and compliance with statutory regulations.
• Coordinate with the finance team for timely salary disbursements.
  
• Handle

  full & final settlements

  of exiting employees.
• Maintain payroll-related documentation and reports.
  

3. Statutory Compliance & Taxation

• Ensure compliance with all statutory requirements, including:
  

• TDS (Tax Deducted at Source)

  calculations and filing.

• PF (Provident Fund)

  contributions and timely filings.

• ESIC (Employee State Insurance Corporation)

  compliance.

• Professional Tax

  deductions and payments.

• Gratuity calculations

  and settlements as per applicable laws.
• Prepare and submit monthly, quarterly, and annual returns to relevant government bodies.
  
• Stay updated on changes in tax and labor laws and implement necessary updates.
  

4. Employee Benefits & Welfare

• Maintain accurate records of employee benefits such as PF, ESIC, gratuity, leave encashment, etc.
  
• Assist employees with queries related to benefits, reimbursements, and deductions.
  
• Ensure timely renewal of insurance policies and coordinate for claims processing.
  
• Conduct periodic sessions to educate employees on policies and benefits.
  

5. Office Administration

• Oversee day-to-day office administration tasks, including:
  
• Vendor management (stationery, housekeeping, pantry, etc.)
  
• Facility management and maintenance coordination.
  
• Managing meeting rooms and scheduling through a central point of contact.
  
• Supervising housekeeping staff and ensuring cleanliness and order.
  
• Monitor and maintain office inventory levels and place orders as required.
  
• Handle courier, logistics, and external coordination with service providers.