David Adamson Vastupoorty

Role & responsibilities Roles and Responsibilities Designation: HR & Accounts Coordinator Department: Human Resources Reports To: Director 1. Onboarding & Joining Formalities Create Hoshi IDs for all new joiners at different locations and offices. Manage and verify employee joining documents such as PAN, Aadhaar, educational certificates, and photographs. Prepare employee files (physical and digital) for record-keeping. 2. Payroll Management Collect and verify attendance records and leaves for payroll processing. Prepare monthly salary sheets ensuring accuracy and compliance with statutory regulations. Coordinate with the finance team for timely salary disbursements. Handle full & final settlements of exiting employees. Maintain payroll-related documentation and reports. 3. Statutory Compliance & Taxation Ensure compliance with all statutory requirements, including: TDS (Tax Deducted at Source) calculations and filing. PF (Provident Fund) contributions and timely filings. ESIC (Employee State Insurance Corporation) compliance. Professional Tax deductions and payments. Gratuity calculations and settlements as per applicable laws. Prepare and submit monthly, quarterly, and annual returns to relevant government bodies. Stay updated on changes in tax and labor laws and implement necessary updates. 4. Employee Benefits & Welfare Maintain accurate records of employee benefits such as PF, ESIC, gratuity, leave encashment, etc. Assist employees with queries related to benefits, reimbursements, and deductions. Ensure timely renewal of insurance policies and coordinate for claims processing. Conduct periodic sessions to educate employees on policies and benefits. 5. Office Administration Oversee day-to-day office administration tasks, including: Vendor management (stationery, housekeeping, pantry, etc.) Facility management and maintenance coordination. Managing meeting rooms and scheduling through a central point of contact. Supervising housekeeping staff and ensuring cleanliness and order. Monitor and maintain office inventory levels and place orders as required. Handle courier, logistics, and external coordination with service providers.