Workplace coordinator

Jones Lang LaSalle Property Consultants (India) Pv t. Ltd.

5 - 10 years

5 - 9 Lacs

mumbai

Posted:1 day ago| Platform:

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Skills Required

front desk event management housekeeping monthly reports computer knowledge cleaning sqlite news editing android news reporting housekeeping management news writing journalism editing java hospitality hotel management mass communication

Work Mode

Work from Office

Job Type

Full Time

Job Description

Duties & responsibilities

Handling front desk operations and visitor management
Monitoring of Housekeeping related activities.
Arrangement of all consumables and supplies for Client / VIP visits.
Handling the mail room activities.
Preparing the Daily/Weekly and Monthly reports.
Ensuring all compliance audit documents are submitted by vendor in compliance audit site.
Interacting with the housekeeping vendor.
Taking facility rounds to upkeep the office with HK supervisor.
Effectively manage ground team to ensure an on time deliverable system.
Support the Workplace Manager in all administrative functions, Workplace services and any other administrative functions deemed by Client.
Ownership of the day-to-day administration, including reports generation of the inventory tracker.
Briefing all the housekeeping staff during shift deployment and communicate the priorities of the day and address complaints.
Oversee the pantry equipment during the shift and identify issues and take necessary actions.
Communicate to the Workplace Manager all incidents issues and pending problems.
Monitoring cafeteria kitchen cleanliness, vending machines, stock maintenance and all-time availability of the same.
Monitoring the food vendors at site.
Soft services stores and stocks to be maintained as per standards.
Indent monthly requirements for soft services as per the month's budget.
Manage concierge requests from client through office boy.
Maintaining stock of kitchen equipments & breakage count.
Ensuring vendor background checks are maintained on regular basis
Backup for transport coordinator.
Coordinating for events and outdoor conferences
Raising JLL POR and coordinating for the work orders
Coordination with food supply vendors for weekly menus and special meal arrangements
Checking of client direct contract invoices
Good in Corrigo tool

Performance objectives

Provide Superior Client Service (weighting 60%)
Initiative or Process Improvement in Functional Area (weighting 20%)
Personal and Professional Development (weighting 20%)

Key skills

Team handling experience
Should have good working knowledge on soft services
Computer Knowledge
Should have good communication skills
Act as Host as well
Hotel Experience preferred

Employee specification

Candidate should have 5 years experience in Facilities/Event Management industry

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