We're Hiring ! Sr Executive /Asst Manager-HR & Admin DIAM INDIA (MNC)

Role & responsibilities

1.Recruitment & Onboarding

• Assist in end-to-end recruitment for staff, workmen and Agency including job postings, shortlisting, interviews, selection, and offer release.
• Must have practical experience using the Naukri portal and LinkedIn for candidate sourcing and screening.
• Coordinate effectively with placement consultants and internal hiring managers/HODs.
• Conduct induction programs and complete all onboarding formalities for new joiners.

2. HR Operations

• Prepare and verify monthly payroll inputs, including deductions (canteen, transport, advances, other deductions) and statutory contributions and share with payroll vendor.
• Manage the confirmation process via email and ensure it is completed before the due confirmation date.
• Address employee queries related to salaries, leave, and HR policies promptly and accurately.
• Manage exit formalities clearances, full & final settlements, experience letters, and PF/Gratuity processing.
• Coordinate with vendors for salary disbursement, MIS reports, and statutory reports within defined timelines.
• Support disciplinary procedures and issue warning letters when necessary.
• Assist in managing the performance management tool Talk2Talent including uploading employee objectives and ensuring timely updates
• Address employee grievances and coordinate resolutions to maintain healthy industrial relations.
• Support disciplinary actions, issue warning letters.

3. Statutory Compliance & Labour Contractor Management

• Ensure full compliance with PF, ESIC, labour laws, and other applicable statutory requirements.
• Assist to maintain statutory registers and records as per the Factory Act and relevant labour laws.
• Responsible for timely updates in trackers, timely renewal of labour contractor agreements, and maintaining all related documentation.

4. Event Management & Coordination

• Prepare an annual employee engagement calendar covering events, festivals, annual day, DIAM Synergy Cup, Sport activities and cultural programs.
• Host monthly birthday celebrations and quarterly star performer awards.
• Liaise with vendors, internal teams, and volunteers to ensure smooth execution of events.
• Ensure high employee participation and manage post-event feedback and reporting.

5. Committee Meetings Coordination

• Arrange and coordinate quarterly meetings for statutory and welfare committees (e.g., Works Committee, POSH Committee, etc.).
• Prepare Minutes of Meetings (MOMs) and share with relevant stakeholders.
• Maintain proper records of all committee meetings and follow up on action points in a timely manner.

6. Training & Development

• Plan, arrange, and conduct training sessions for workers and staff employees as per training needs.
• Maintain training attendance, collect feedback, and track training effectiveness.

7. HR MIS updating & Reporting

• Prepare monthly HR MIS, update various trackers, share data covering, headcount reports, attrition data, absenteeism data, overtime data, training tracker, Recruitment tracker, Referral Tracker, Agreements Tracker, statutory compliance, etc.
• Support data requirements for audits, management reviews, and compliance reporting.

Preferred candidate profile

• Graduate/Postgraduate in HR/Personnel Management/MBA-HR, MSW.

• 6 10

  years of working experience in Human Resources, Payroll, Administration, and Compliance in a medium or large manufacturing setup.

Key Skills & Competencies:

• Proven experience using the Naukri portal and LinkedIn for recruitment.
• Strong HR operations knowledge for a manufacturing setup.
• Good understanding of statutory compliance and labour laws.

Ability to manage labour contractor agreements, trackers, Administration and compliance documentation