Warehouse Executive

Job Description: Store Executive

Position Title: Store Executive

Department: FG Stores/Return store/Transit store

Reporting To: Location: Shogi, Shimla (H.P.)

Working Hours: As per company policy

Key Responsibilities:

1. Material Handling & Inventory Management

o Receive, inspect, and verify incoming raw materials and packing materials as per purchase orders.

o Maintain accurate records of transit, Finished Goods. and return goods

o Conduct periodic physical stock audits and maintain real-time inventory using FIFO/FEFO systems.

2. Loading & Unloading Operations

o Supervise the loading/unloading of raw materials, packing materials, and finished goods.

o Ensure proper documentation, quantity checks, and handling practices during movement.

o Coordinate with transporters and internal departments for smooth and timely movement of materials.

o Ensure timely dispatch and accurate loading of finished goods as per approved sales or dispatch orders.

o Ensure that the finished goods loaded in the vehicle match the sales bill exactly — avoiding both shortages and excess quantities.

o Cross-check dispatch documents with physical stock before vehicle release.

3. Finished Goods Management & Dispatch

o Store finished goods batch-wise with proper labelling and segregation.

o Ensure timely dispatch and loading of finished goods as per approved sales or dispatch orders.

o Coordinate with QA/QC for release status before dispatch.

4. Billing & Documentation

o Prepare finished goods bills/invoices based on dispatch and customer orders.

o Ensure accurate entry of product names, batch numbers, quantities, and rates.

o Submit bills to accounts and sales teams on a daily or batch-wise basis.

5. Bill Verification

o Verify bills from suppliers/vendors related to inward raw/packing materials.

o Match invoice details with GRN (Goods Receipt Notes), P.O. (Purchase Order), and physical receipts.

o Highlight any discrepancies to procurement/accounts for timely resolution.

6. Documentation & Record-Keeping

o Maintain all records of finish goods, despatch goods and return goods.

o Update ERP/software system for all material and billing transactions.

o Keep all store-related documentation up to date and audit-ready.

7. Coordination & Communication

o Act as a point of contact between store, production, QA/QC, purchase, and accounts departments.

o Provide daily updates of stock and billing status to seniors and concerned teams.

8. Compliance & Safety

o Adhere to cGMP, 5S, and safety norms in storage and dispatch operations.

o Ensure proper storage conditions and segregation of materials to avoid cross-contamination or spoilage.

o Monitor and control near-expiry or non-moving inventory.

9. ERP/Software system

o Ensure that all entries such as FMR (Finished Material Receipt), sales bills, and dispatch notes are completed at the time of activity to avoid delays or backlogs.

o Maintain updated records for audit and compliance.

10. Shipments Readiness.

o Ensure shipment readiness for Export, Amazon, and Domestic dispatches, including activities like wrapping, strapping, labelling, and palletization as per the Proforma Invoice (PI).

o Coordinate timely dispatch of all shipments to avoid any delays or non-compliance with customer requirements.

Job Type: Full-time

Pay: ₹40,000.00 - ₹45,000.00 per month

Schedule:

• Day shift

Application Question(s):

• What is your inhand salary ?
• What is your notice period ?
• have you experience in dispatches

worked on export shipments and export dipatches and team handling ?

• What is your age ?

Experience:

• warehouse executive : 5 years (Required)

Work Location: In person