Voice over Co ordinator

Position Title

Company Description

Publicis Groupe UK is a marketing and digital transformation business made up of 5,000 talented and versatile people with expertise in health, media, creative, influence, technology, and data, working across 21 agencies.

In 2015 Publicis Groupe introduced the Power of One. Simplifying the traditional agency structure, the model removes silos between agencies and disciplines to put clients’ needs at the heart of the structure.

Employees now share a common purpose, consistent ways of working and a financial structure that encourages collaboration

General description of the job

This is a client-facing role that is a part of a team focusing on providing high-quality voice-over projects by owning and managing the day-to-day relationship with studios and artists and ensuring client satisfaction by ensuring the smooth running of VO sessions.

Key responsibilities

· Managing Voice-Over projects briefed internally or directly by the client;

· Аct as a point of contact for dedicated clients and/or Project Managers and will work under the guidance of the Voiceover Lead and supervision of the Language Services Team Manager;

· Аssessing VO requirements, querying briefs, collecting material and information such as: Media plans, usage channels and durations, details of any preferred VO talent, planning, quoting and scheduling VO sessions.

· Build up and demonstrate clear understanding of our end client’s brands and develop strong relationship with all stakeholders (Studios, clients etc.);

· Sourcing and negotiating with Voice Over artists as well as recording studios and other suppliers assisting, evaluating and monitoring them during the project;

· Sourcing VO casting samples and evaluating them against the VO brief for client approval and recording requirements;

· Gathering and sharing scripts with the studios for recording as well as support assets and VO direction briefs for the smooth running of the session.

· Managing implementation of client feedback on initial edits

· QA of VO recordings, following translate plus VO quality procedures.

· Support the Project Management team and VO lead in maintaining client databases and VO database including markets nuances, client feedback and preferences, usage tracking and monitoring.

· Supporting the approval process with agency or client, building a strong client and stakeholder relationship along the way.

· Attending Voice-Over sessions remotely to supervise the audio recordings.

· Support other teams on other language services projects when required.

· Ensure all admin tasks are completed on time, including reconciliation of costs.

Job Requirements and Qualifications

· 2-3 years voiceover project management experience taking briefs to/from agencies and client stakeholders within advertising/audio-visual production services;

· Proven client-facing experience, comfortable attending client briefing meetings (remotely) if required.

· Flexible and adaptable, able to work in a variety of roles in a changing environment;

· Exceptional communication skills. Effective verbal/written communication with clients, suppliers and internal team members is a must for this role;

· An excellent team player, pro-active, detail oriented, highly organised, able to work with tight deadlines and remain calm under pressure;

· Genuine passion for languages, voice over and production;

· Strong business acumen and negotiating skills.

· Strong oral and written English skills, knowledge of a foreign language is a plus

· Excellent computer literacy.