Job
Description
About Masters’ Union: Masters’ Union (www.mastersunion.org) is a new-age business school offering industry-immersive business education where the classes are led by top industry leaders and practitioners. It is a first-of-its-kind institute where distinguished leaders from different walks of life have re-imagined business education in order to create effective business professionals for the ever-changing economy. Our leadership consists of alumni from IITs, IIMs, and Ivy League Schools like Stanford and Upenn. The institute is strategically located in the very heart of Gurugram's business district, flanked by several Fortune 500 companies, in order to provide the ultimate industry immersive and hands-on learning experience from day one. The most ground-breaking feature of its Programme is that the courses are taught by CXOs, MDs, Eminent Public Leaders, and even Members of Parliament, apart from distinguished global faculty from top B-schools who regularly consult with Fortune 500 companies. In its 5 years of run, Our flagship Post Graduate Program in Technology and Business management has already surpassed the placement records of IIM Ahmedabad and ISB with top-notch recruiters (including Amazon, CitiBank, Microsoft, Unacademy, Razorpay, BCG, Bain) hiring our graduates. Job Summary: We are looking for a proactive and detail-oriented Visa and Travel Associate to manage visa applications and travel logistics for domestic and international travel. The role requires strong coordination skills, a sense of urgency, and the ability to handle high-pressure situations. The candidate should be comfortable working 6 days a week and supporting night shifts during peak travel periods to ensure timely execution and assistance. Key Responsibilities: Visa Processing: Coordinate and manage visa applications (tourist, business, student, work) for employees, students, and partners. Ensure all documentation is complete, accurate, and submitted on time. Maintain updated knowledge of visa rules and embassy requirements across key countries. Liaise with embassies, consulates, and visa agencies regularly. Track and follow up on all ongoing visa applications and renewals. Travel Coordination: Arrange end-to-end travel including flights, hotels, local transport, and insurance. Provide travelers with detailed itineraries and support materials. Manage last-minute changes, cancellations, and emergencies efficiently. Ensure all travel bookings comply with internal budgets and policies. Compliance & Documentation: Maintain accurate digital and physical records of passports, visas, tickets, and insurance. Ensure all necessary NOCs, invitation letters, and travel approvals are in place. Coordinate with HR, Finance, and Admin teams for necessary documentation and cost approvals. Vendor & Stakeholder Coordination: Work closely with travel agents, visa consultants, airlines, and hotel partners. Negotiate for better rates and service quality where possible. Build strong relationships to ensure priority support during peak times. Work Schedule: 6 days working (Monday to Saturday) Willingness to work night shifts during peak travel periods or for urgent cases Skills & Competencies: Strong understanding of visa and immigration processes Excellent coordination and communication skills Detail-oriented with strong organizational skills Ability to work under pressure and meet tight deadlines Proficient in MS Office and travel management tools Strong problem-solving skills and customer service orientation Qualifications & Experience: Bachelor’s degree in Travel & Tourism, Business Administration, Hospitality, or a related field 2–5 years of experience in visa processing and travel coordination Prior experience with international destinations and group travel preferred Show more Show less
