Vice President - Company Secretary

Job Description

Job Title : AVP / VP Company Secretary Department / Function : Risk & Compliance / Company Secretary Location : Mumbai Reports to : Senior VP Company Secretary Employment Type : Full-Time Position Summary: As an experienced Company Secretary , the incumbent will be responsible for overseeing and executing corporate secretarial functions for select group entities in India and abroad. This includes ensuring robust corporate governance, statutory compliance, supporting the Board of Directors, and driving best-in-class governance practices in line with the Companies Act, 2013 and applicable international laws and standards. The role requires strategic leadership, stakeholder management, and hands-on operational execution. Key Objectives of the Role: Ensure effective corporate governance and compliance across domestic and international group entities. Provide strategic advisory to the Board and Senior Management on legal, regulatory, and corporate governance issues. Serve as the principal point of contact for all Board and shareholder matters. Candidate Profile: Subject Matter Expert (SME) in Corporate Law, Company Secretarial Practices, and Governance. Proven leadership in handling Board matters, statutory compliance, and complex transactions including M&A and JVs. High integrity, strong judgment, and exceptional communication skills. Experience & Qualifications: Experience : Minimum 14+ years of relevant work experience in a large corporate or multinational organization managing the Company Secretary function. Education : Bachelors Degree from a recognized university. Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI) . Additional qualification in Law (LLB) is highly desirable. Key Responsibilities: Corporate Governance & Compliance Act as a trusted advisor to the Board and Committees on corporate governance, regulatory obligations, and fiduciary responsibilities. Plan, schedule, and manage meetings of the Board, Committees, and Shareholders including preparation of agenda, notice, resolutions, minutes, and tracking of action items. Maintain statutory registers, records, and ensure timely filings with MCA, ROC, RBI, and other authorities. Strategic Advisory & Risk Management Develop and implement a comprehensive compliance and governance framework aligned with global and domestic standards. Monitor regulatory changes and provide impact analysis and strategic guidance to the leadership team. Manage compliance for Foreign Direct Investment (FDI), FEMA, SEBI, and RBI regulations. Transactional Support & Legal Structuring Lead secretarial support for M&A, joint ventures, equity investments, incorporation of companies, and group restructuring initiatives. Oversee legal due diligence, contract review, negotiation, and closure of key corporate transactions. Stakeholder Engagement Collaborate with cross-functional teams (Legal, Finance, Tax, Business) to ensure seamless compliance and governance execution. Liaise with regulators, external legal advisors, consultants, and government departments as required. Documentation & Reporting Prepare and present quarterly/periodic board decks including financial analytics and governance KPIs. Maintain and regularly update the corporate structure in internal systems and global databases. Ensure timely and accurate reporting on all statutory, legal, and contractual obligations. Desired Competencies Deep understanding of Indian and international corporate laws, secretarial standards, and governance principles. Excellent interpersonal and communication skills, with the ability to influence senior stakeholders. Strong analytical mindset with the ability to handle complex legal and governance matters independently. High level of accountability, confidentiality, and ethical conduct.