Vetting Administrator

Job Description

Department: Marine Standards Designation: Assistant Manager - Vetting Location: Andheri, Mumbai Reports to: Vetting Superintendent Job Summary: The ISM – Vetting Assistant provides day-to-day administrative and technical support to the Vetting and HSSEQ team, primarily assisting with vessel vetting inspections, documentation, and compliance tracking. This role is designed for a candidate with basic maritime knowledge and a strong interest in safety and compliance, operating under the close guidance of a Vetting Superintendent. Key Responsibilities: Support the preparation and coordination of vessel vetting inspections (SIRE, CDI, RightShip, etc.). Assist in compiling and reviewing pre-vetting documents , checklists, and inspection feedback reports. Maintain vetting records , track inspection schedules, and update vetting status in internal systems. Follow up with vessels and internal departments for document submission and data collection . Monitor and record findings from inspections and audits; assist with corrective action tracking . Prepare and update ISM/HSSEQ documentation , manuals, and certificates as needed. Help coordinate training records, safety drills, and internal audit schedules . Attend team meetings and maintain accurate minutes and action point trackers . Support the development of internal reports and presentations on vetting performance and trends . Perform general administrative duties related to the vetting and ISM functions. Qualifications & Experience: 4-6 years of experience in a marine operation, HSSEQ, or compliance environment Basic understanding of the ISM Code , OCIMF/SIRE, and maritime safety regulations is preferred Strong documentation and data management skills Growth Opportunity: This role offers a learning pathway into vetting, audits, and marine safety compliance, with hands-on exposure under the guidance of experienced superintendents. Job Types: Full-time, Permanent Pay: ₹800,000.00 - ₹1,200,000.00 per year Benefits: Food provided Health insurance Leave encashment Life insurance Paid sick time Paid time off Provident Fund Work from home Schedule: Day shift Monday to Friday Weekend availability Supplemental Pay: Yearly bonus Work Location: In person