Travel Desk Executive

Job Title: Travel Desk Executive

Location: Sanand, Ahmedabad
Company Type: Leading MNC (Manufacturing / Engineering / Corporate)
Salary: Up to ₹30,000 CTC
Experience Required: 1 – 4 Years
Qualification: Graduate (Preferred: Degree/Diploma in Travel & Tourism / Administration)
Reporting To: Admin Manager / HR Head

Job Summary:

The Travel Desk Executive will be responsible for managing all domestic and international travel requirements for employees, ensuring cost-effective, timely, and seamless arrangements. This role involves handling ticketing, hotel bookings, visa coordination, expense tracking, and liaising with internal departments and external vendors.

Key Responsibilities:

• Plan, organize, and manage all travel bookings (air, train, bus, cabs, hotels) as per company policy and employee requests.
• Handle visa applications, passport renewals, travel insurance, and foreign exchange coordination for international travel.
• Liaise with travel agencies, transport vendors, and hotels to get competitive rates and quality service.
• Maintain a database of frequent flyers, travel history, loyalty programs, and vendor agreements.
• Track travel budgets, process travel advance requests, and reconcile travel expenses with the Accounts team.
• Ensure timely communication of travel itineraries, tickets, and confirmations to employees.
• Coordinate airport pickups/drops and local travel requirements for guests and employees.
• Handle emergency changes, cancellations, or rescheduling of travel plans efficiently.
• Maintain up-to-date records of bookings, invoices, approvals, and travel documentation.
• Ensure strict compliance with travel policies and approval workflows.
• Provide support for VIP/executive-level travel needs, ensuring a high level of service.
• Assist with travel-related MIS reports and cost optimization initiatives.

Skills & Competencies:

• Strong knowledge of domestic & international travel procedures.
• Good communication and negotiation skills.
• Hands-on experience with travel booking portals (IRCTC, airline websites, travel aggregators).
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to handle high-pressure travel schedules and last-minute requests.
• Organized, detail-oriented, and good at multitasking.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: In person