- Prepare Notice, Agenda, all other related documents for Board/Committee.
- Follow up, obtain and collate information pertaining to quarterly CG Reports /Banking operations/ fatal accidents etc from all the units.
- Collate necessary data and prepare relevant notes/ annexures for items to be placed before Board/ Committee Meetings from various departments/ units.
- Draft Minutes of the Meetings within prescribed timelines.
- Complete necessary filings with Stock Exchanges/ RoC post Board/ Committee Meetings.
- Provide resolutions to the concerned departments promptly post meetings.
- Prepare Circular resolutions for Board/Committee Meetings and circulating the same to the directors for their confirmation
- Prepare Notices, Minutes, Agendas, Attendance Register and all other relevant documents we're prepared for Gratuity, Provident Fund and Superannuation Trusts.
- Assisted in conducting all Meetings of PF Trust, Gratuity Trust and Superannuation Trust.
Annual Report Preparation, Printing and Distribution, Shareholders Meeting
- Drafting of Directors Report and Annexures relating thereto.
- Drafting of other parts of Annual Report which is required from Secretarial Department.
- Ask for relevant data from all the Units and compile the same for Annual Report.
- Co-ordinate with other departments of CFD for data required by them.
- Co-ordinate with printer for printing of Annual Report.
- Arrange for the list of shareholders for dispatch of Annual Report.
- Arrange for the list of Shareholders to whom
- Annual Report to be sent on mail.
- Co-ordinate with various agencies/departments connected with shareholders and Postal Ballot.
- Preparation for conducting Poll/E-voting.
- Planning and implementation of other activities related with the matter.
Statutory Compliances, Annual/Half-Yearly/Quarterly filings
- To ensure quarterly, half yearly, annual and event based compliances under Companies Act,2013 SEBI (LODR) Regulations, 2015 and any other applicable laws as may be required.
- To prepare and obtain periodic/ annual disclosures from Directors, Senior Management, Designated employees under SEBI PIT Regulations.
- Liasoning with various Statutory Authorities viz. BSE, NSE, NSDL, CDSL etc
- To file various forms/ returns (periodic, event based, one time forms and returns) with Registrar of Companies within prescribed timelines.
- To file necessary intimations, press releases, updates with Stock Exchanges.
- To update website of the Company and upload filings done with Stock Exchanges, Code and Policies on the website of the Company.
- To maintain and Update Statutory registers of Grasim.
- To collate and update periodically Directorship of Directors for their confirmation
To compile, collate and provide information for Secretarial Audit for FY19-
- To complete routine secretarial activities like providing resolutions/letter of authority/MOA copies/ List of Directors/ Providing sitting fee certificate/ obtaining disclosures etc
- To draft minutes for Board Meeting /Committee Meetings/ Trust Meeting.
NCDs CPs
- Handling end to end activities, within agreed timelines, for raising Non-Convertible Debentures / Commercial papers including following activities viz, drafting and preparing Information Memorandum in accordance with SEBI Regulations and Companies Act, making application to stock exchanges for obtaining In principle approval. 2 Preparing/ submitting necessary documents for activation of ISIN and credit of Debentures; Co-ordinating with NSDL and CDSL for activation ISIN and processing corporate action documents and ensuring credit of debentures within agreed timelines.
- Preparing agenda/ resolutions for allotment of NCDs.
- Preparing submitting necessary application for listing of Debentures/ CPs on NSE and BSE.
- Submitting necessary documents to the Debenture Trustee including vetting of Debenture Trust Agreement and other documents.
- Filing necessary forms with Registrar of Companies post allotment within prescribed timelines.
- Preparing and maintaining complete record of allottee(s) in form PAS-
- Preparing and filing periodic compliance pertaining to debentures/ CPs with stock exchanges and also submit necessary documents to the Debenture Trustee.
Other Activities- POAs, Website Updation, Corporate Action, Insider Trading (FINTRAK), Liasoning, and other day to day activities
- Preparing and timely processing and dispatch of Power of Attorneys
- Ensured that revocation of POAs in case of termination/ transfer of employee is recorded and placed before Finance Committee for its approval
- Ensured timely processing of requests received from various units/ departments for change in authorized signatories for operating Bank Accounts, applying DSC etc.
- Arrange for updation of Website (Investor Section) and keep track on the same.
- Arrange Corporate Action for Issuance of Commercial Paper.
- Implementation and regular monitoring of trading in the securities of the Company by the designated persons through FINTRAK Portal
- Liasoning with various Statutory Authorities BSE, NSE, SEBI, ROC, RD, etc;
- Updation of statutory registers, updating directorships, updating RPT list etc on quarterly basis
