Tendering & Bidding Engineer

We are a project-based company looking for an experienced Tendering & Bidding Executive who can independently handle the complete tendering lifecycle from identifying tenders to final submission.

Key Responsibilities

- Tender Identification & Analysis

- Identify relevant tenders from portals such as GeM, CPPP, State e-procurement portals, PSU websites, and private clients

- Download and study tender documents, BOQs, drawings, and specifications

- Analyse pre-qualification (PQ) criteria, eligibility, technical requirements, and commercial terms

- Prepare tender summaries and feasibility notes for management approval

- Costing & Estimation

- Coordinate with engineering, procurement, and project teams for technical inputs

- Prepare detailed cost estimates, rate analysis, and BOQs

- Obtain quotations from vendors/subcontractors and negotiate where required

- Ensure accuracy of pricing, margins, taxes, duties, and statutory compliances

- Tender Documentation & Submission

- Prepare and compile technical and commercial bid documents

- Ensure compliance with tender conditions, formats, and submission timelines

- Upload bids on e-procurement portals and manage online submissions

Coordinate for EMD, bid security, BGs, and affidavits

- Post-Bid Activities

- Handle pre-bid queries, corrigenda, and clarifications

- Coordinate during technical evaluations, negotiations, and L1 matching

- Track bid status and communicate results internally

- Assist in LOA / LOI acceptance and contract finalization

- Records & Compliance

- Maintain a tender database (submitted / won / lost tenders)

- Maintain documentation for audits and future reference

- Ensure compliance with statutory, contractual, and client requirements

Required Skills & Competencies

- Strong understanding of tendering procedures and bidding strategies

- Ability to read and interpret technical drawings, BOQs, and specifications

- Good knowledge of costing, estimation, and commercial terms

Familiarity with government & PSU tender portals

- Strong coordination, communication, and negotiation skills

- Excellent attention to detail and time management

Software & Tools

MS Excel (advanced), Word, PowerPoint

E-procurement portals (GeM, CPPP, state portals)

Estimation tools