Tender & Liaisoning Manager – Events

Company Description

Silver Stem Communications, based in New Delhi with over 30 years of industry presence, is a premier agency specializing in Brand Activations, Conferences, Award Nights, Annual Days, Exhibitions, Gala Dinners, Incentive Tours, CSR Activities, and more. We deliver 360-degree event solutions that maintain brand integrity while providing innovative and engaging ideas, earning brands' trust. Our experienced team ensures consistent excellence through specific divisions for seamless event execution. With local market expertise and a robust vendor network, we have successfully managed pan India projects and are now expanding to the global stage.

Role Description

This is a full-time, on-site role for a Tender & Liaisoning Manager – Events, located in Delhi, India. The Tender & Liaisoning Manager will be responsible for managing and coordinating tender submissions, building and maintaining relationships with clients and stakeholders, negotiating contracts, and ensuring compliance with regulatory requirements. The role also involves constant liaising with vendors, suppliers, and internal teams to ensure successful event planning and execution. Additionally, the manager will handle event budgets, timelines, and ensure adherence to quality standards.

Key Responsibilites :-

1. Tender Management:

• Identify and track government, PSU, and corporate tenders related to event management, exhibitions, activations, and conferences.
• Prepare, submit, and follow up on tender documents, EMDs, and related paperwork.
• Coordinate with internal teams (Accounts, Production, and Sales) for technical and financial bids.
• Ensure compliance with tender requirements, eligibility criteria, and timelines.
• Maintain and update tender documentation and records for audits.

2. Liaisoning & Coordination:

• Act as the primary point of contact for government departments, ministries, and regulatory authorities for event approvals.
• Manage permissions, NOCs, licenses, and regulatory clearances required for events.
• Build and maintain strong relationships with government officials and relevant bodies to facilitate approvals.
• Coordinate between internal teams and external stakeholders to ensure smooth execution of projects.

3. Documentation & Compliance:

• Prepare all necessary legal, statutory, and compliance documents for tender submissions and event approvals.
• Ensure adherence to government and client protocols related to event execution.
• Maintain updated knowledge of government procurement guidelines and event regulations.

4. Reporting & Analysis:

• Maintain a database of tenders, bids submitted, results, and reasons for wins/losses.
• Provide regular MIS reports to the management on tender pipeline and liaisoning status.
• Suggest strategies to increase tender participation and success rates.

Qualification and Experience :-

• Bachelor’s degree in Business Administration / Event Management / Political Science / Public Relations (preferred).
• 4–8 years of experience in tender management and liaisoning for events, exhibitions, or infrastructure projects.
• Experience with government and PSU clients will be an advantage.