Tender Executive

Company Description

Klynt Solutions specializes in providing reliable and innovative IT solutions to empower startups. We simplify complex technological challenges, enabling businesses to focus on growth and success. Our services range from building custom websites and streamlining inventory management to offering strategic IT guidance, driving efficiency and scalability. With a strong foundation of trust, expertise, and cutting-edge technology, we transform ideas into digital realities, supporting businesses every step of the way.

Key Responsibilities

Tender Preparation & Submission

• Prepare high-quality tender documents, proposals, and pre-qualification documents as per client specifications.

• Ensure timely and accurate submission of tenders, including technical and financial proposals.

Tender Analysis & Compliance

• Analyze tender notices, eligibility criteria, scope of work, and terms & conditions.

• Ensure all submissions comply with client requirements and internal policies.

Coordination & Follow-up

• Collaborate with internal teams (technical, legal, finance) to gather required inputs.

• Track timelines and follow up with departments to meet tender deadlines.

Documentation & Record-Keeping

• Maintain a well-organized repository of submitted tenders, bid clarifications, and supporting documents.

• Archive tender responses for future reference and audits.

Tender Opportunity Tracking

• Monitor government and private sector tender portals for relevant business opportunities.

• Subscribe to relevant portals and alerts to stay updated.

Pre-Bid & Client Communication

• Attend pre-bid meetings (virtual/in-person) and document clarifications or revisions.

• Communicate effectively with tendering authorities and respond to bid queries when needed.

Qualifications

• Experience in preparing and submitting tender documents
• Strong analytical skills to interpret tender requirements
• Ability to coordinate with internal teams and maintain detailed records
• Proficiency in monitoring tender portals for new opportunities
• Excellent communication skills, both written and verbal
• Attention to detail and strong organizational skills
• Proficient in Microsoft Office Suite
• Bachelor's degree in Business Administration, Management, or related field
• Experience in the IT industry is an advantage