Team Personal Assistant

About HireRight

HireRight is the premier global background screening and workforce solutions provider. We bring clarity and confidence to vetting and hiring decisions through integrated, tailored solutions, driving a higher standard of accuracy in everything we do. Combining in-house talent, personalized services, and proprietary technology, we ensure the best candidate experience possible. PBSA accredited and based in Nashville, TN, we offer expertise from our regional centers across 200 countries and territories in The Americas, Europe, Asia, and the Middle East. Our commitment to get it right every time, everywhere, makes us the trusted partner of businesses and organizations worldwide.

Overview

The Team Personal Assistant (PA) will provide comprehensive administrative and organizational support to the team, ensuring smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment

Responsibilities

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
• Prepare and format documents, presentations, and reports.
• Handle incoming correspondence, emails, and phone calls promptly and professionally.

Team Coordination

• Organize team events, workshops, and off-site meetings.
• Maintain team records, databases, and filing systems.
• Act as the first point of contact for internal and external stakeholders.

Operational Efficiency

• Monitor and order office supplies and equipment.
• Assist with expense reporting and budget tracking.
• Support onboarding of new team members.

Confidentiality & Compliance

• Handle sensitive information with discretion.
• Ensure compliance with company policies and procedures.
• Other duties as may be specified from time to time by your Line Manager
• Other ad-hoc duties as required to support the general operations of the business
  

Qualifications

Skills & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion
  

Preferred Attributes

• Proactive and solution-oriented mindset.
• Ability to adapt to changing priorities.
• Strong interpersonal skills and a positive attitude.
  

What Do We Offer

HireRight does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of HireRight and HireRight will not be obligated to pay a placement fee