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BP INCORPORATE INTERNATIONAL.
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Team Assistant GSC and Finance

Team Assistant GSC and Finance

BP INCORPORATE INTERNATIONAL.

8 - 12 years

8 - 11 Lacs

Mumbai

Posted:4 weeks ago| Platform:

Apply

Skills Required

Supply chain Administration operational support Compliance Stakeholder management Operations Distribution network Catering Automotive Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Grade J - Office/ CoreResponsible for supporting assigned teams/leaders by providing proactive assistance and administrative support to leadership teams activities under supervision, in order to enhance efficiency and deliver effective solutions, whilst ensuring discretion and confidentiality.

Entity:

Customers & Products

Business Support Group

Job Description:

Are you ready to join a team that s driving the future of lubricants & beyond and setting new industry standards? Discover how our diverse and passionate people at Castrol are shaping the industry - and how you can be part of this journey.

We re seeking dedicated experts who share our passion for innovation and perfection. Bring your outstanding perspective, collaborative spirit, and challenge our thinking as we continue to own the way in the lubricants market & build businesses beyond lubricants. This is your chance to learn, grow, and thrive in a dynamic and inclusive organization.

Apply now!

Castrol is a global leader in lubricants and part of the bp Group, one of the world s largest energy companies. In India, Castrol is a publicly listed company, leading in the Automotive, Industrial, and Marine lubricant sectors. With iconic brands, relentless innovation, strong customer relationships, and a team of highly motivated employees, we have maintained our market leadership in India for over a century. Our robust manufacturing and distribution network in India helps us reach consumers through more than 135,000 outlets.

At Castrol, success knows no bounds. We offer a fast-paced learning environment where you can develop your career, whether in specialized functions or on a general management track. Castrol

India has a proud legacy of nurturing top talent for leadership roles, both locally and globally.

We are currently looking for Team Assistant GSC and Finance based at Mumbai with details mentioned below.

Here are the job details !

Job Purpose - As Team Assistant, you will provide high-quality administrative and operational support to the Supply Chain Head and CFO. From managing complex calendars and travel to supporting key initiatives and promoting cybersecurity awareness, you will help ensure the smooth running of day-to-day operations. You will also play a key role in supporting board compliance documentation and preparing for board and leadership meetings.

You will be part of a collaborative and fast-paced environment, working closely with senior leaders, administrative colleagues, and cross-functional teams including Workplace, IT and People & Culture. The team values precision, efficiency, and a proactive mindset and your role will be key to keeping everything connected and moving forward.

Key Accountabilities

Administrative & Operational Support

Manages complex calendars, schedule meetings, prioritize, resolve conflicts proactively and make the office efficient

Organizes domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc coordinate logistics for internal and external engagements

Organize team events, workshops, and offsites, including venue booking, catering, and materials preparation

Support with board compliance documentation and pre-board meeting setup

Maintain and update team documentation, distribution lists, and shared drives.

Support onboarding of new joiners with induction plan, handholding on internal process, people introduction etc

Produce work to a high standard with minimal rework due to error and work efficiently with minimal supervision.

Liaise with workplace, IT, and P&C for day-to-day operational needs.

Ad-hoc project and event support and other duties as assigned

Ensure confidentiality of all work

Cyber Ambassador Duties

Act as the first point of contact for cybersecurity awareness within the team.

Promote best practices in digital hygiene, phishing awareness, and secure data handling.

Organize periodic cyber awareness sessions, quizzes, and campaigns.

Collaborate with the central Cybersecurity team to roll out global initiatives locally.

Monitor compliance with cybersecurity protocols and escalate concerns as needed.

Education - Graduate or post graduate degree in business is desirable.

Experience - Having 8-12 years of experience in similar domain

Skills required -

Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
High attention to detail and a proactive, solution-oriented approach
Awareness of cybersecurity principles and willingness to champion them.
Ability to work independently, maintain confidentiality, and manage priorities e

Travel Requirement

Some travel may be required with this role, this is negotiable

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is not available for remote working

Skills:

Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

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Team Assistant GSC and Finance