Store/Admin/Purchase Manager

The Store/Admin/Purchase Manager is responsible for overseeing the restaurant’s procurement, inventory control, and administrative operations. This role ensures that all supplies, raw materials, and equipment are procured efficiently, stored properly, and used cost-effectively while maintaining accurate records and supporting smooth daily operations.

Key Responsibilities:

1. Purchasing & Vendor Management

• Identify and evaluate suppliers for quality, price, and reliability.
• Negotiate rates and contracts to ensure cost-effective purchases.
• Issue purchase orders and track deliveries to ensure timely supply.
• Maintain good relationships with vendors and seek new sourcing opportunities.

2. Inventory & Store Management

• Monitor and manage stock levels of food, beverages, cleaning materials, and equipment.
• Implement FIFO (First In, First Out) and maintain proper storage conditions.
• Conduct regular stock audits and reconcile physical stock with system data.
• Minimize wastage and pilferage through effective controls.

3. Administration & Documentation

• Maintain purchase records, supplier databases, and payment schedules.
• Handle administrative duties such as petty cash, billing, and vendor payments.
• Prepare daily, weekly, and monthly reports on purchase and inventory.
• Support HR and accounts departments with documentation and logistics.

4. Compliance & Coordination

• Ensure that all purchases comply with company policies and hygiene standards.
• Coordinate with the kitchen, service, and accounts teams to align requirements.
• Assist in audits, cost-control initiatives, and budgeting activities.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• 2-3 years of experience in store/purchase/admin roles (preferably in the F&B or hospitality industry).
• Strong negotiation, analytical, and organizational skills.
• Proficiency in MS Office and inventory management software.
• Attention to detail, honesty, and ability to multitask in a fast-paced environment.

Job Type: Full-time

Work Location: In person