Store & Dispatch Assistant

JOB DESCRIPTION – STORE & DISPATCH ASSISTANT

Company: Sai Industries
Department: Store & Dispatch
Position: Store & Dispatch Assistant
Reporting To: Store Manager / Dispatch Manager
Location: Ranjangaon Shirur

POSITION OVERVIEW

The Store & Dispatch Assistant supports day-to-day warehouse operations including inward, outward, material handling, stock updates, documentation, packing, and dispatch coordination.
The role demands accuracy, discipline, strong follow-ups, and end-to-end understanding of stock flow.

KEY RESPONSIBILITIES (DETAILED)1. Inward Material Handling

• Receive incoming materials as per Purchase Orders.
• Check physical quantity vs Invoice/PO/GRN.
• Inspect packaging, expiry (if applicable), and product condition.
• Report any mismatch/damage to Store Manager.
• Assist in preparing Goods Receipt Note (GRN) manually and in Tally.
• Label and bin materials correctly after inward.

2. Outward & Dispatch Operations

• Pick materials as per Sales Orders/Dispatch plans.
• Follow FIFO while issuing items.
• Assist in packing, sealing, and labeling materials for dispatch.
• Prepare Delivery Challan (DC) under guidance.
• Coordinate with drivers and transporters during loading.
• Ensure correct items and correct quantity are dispatched.

3. Stock Management & Bin System

• Maintain proper bin location for each SKU.
• Arrange materials neatly on racks.
• Update stock cards and internal register.
• Identify low-stock items and inform Store Manager.
• Assist in weekly cycle counting and monthly stock audit.
• Report stock variance and missing items immediately.

4. Tally & Documentation Support

• Assist in Tally entries related to inward (GRN) and outward.
• Maintain daily inward/outward register.
• Maintain physical files of:
• PO File
• GRN File
• DC File
• Invoice File
• Maintain digital backup folders as per department SOP.

5. Dispatch Coordination

• Match invoice + DC + transport documents.
• Ensure packaging quality before dispatch.
• Coordinate with transporter for vehicle timing.
• Update Dispatch Manager once material leaves premises.
• Share dispatch details (LR No., transport name) with Sales team.

6. Safety & 5S Implementation

• Follow store-level safety norms (PPE, fire safety, floor safety).
• Keep store area clean, organized, and hazard-free.
• Practice daily 5S:
• Sort
• Set in Order
• Shine
• Standardize
• Sustain

7. Communication & Reporting

• Communicate with Purchase Team about inward issues.
• Communicate with Sales Team regarding dispatch updates.
• Update Store Manager on daily stock status.
• Report any emergency, delay, or stock shortage promptly.
• Prepare end-of-day MIS: Inward/Outward Summary.

SKILLS & COMPETENCIES Technical Skills

• Basic knowledge of Tally Prime
• Understanding of GRN, DC, Stock Register
• Basic Excel knowledge
• Forklift/stacker awareness (optional but preferred)
• Knowledge of FIFO, 5S, and material handling

Soft Skills

• Discipline and accuracy
• Time management
• Good communication
• Follow-up oriented
• Problem-solving mindset
• Ability to work under pressure

QUALIFICATIONS

• Minimum 12th Pass / Graduate preferred
• 1–3 years of experience in store/dispatch/warehouse operations
• Tally knowledge will be an advantage
• Experience in manufacturing, supply chain, or trading preferred

KEY PERFORMANCE INDICATORS (KPIs)

• Accuracy in inward/outward quantity
• Reduction in errors in dispatch
• Proper FIFO maintenance
• Timeliness of dispatch
• Cleanliness audit score (5S compliance)
• Stock variance percentage
• Document accuracy

WORKING CONDITIONS

• On-site role
• 9–10 hours shift (as per company norms)
• High physical and time-based responsibilities

WHY THIS ROLE MATTERS

This position directly impacts:

• Dispatch accuracy
• Customer satisfaction
• Inventory control
• Store efficiency
• Internal coordination

The Store & Dispatch Assistant keeps the supply chain moving smoothly every single day.

Contact - 9272090790 / 9272090793 / Email - hrmanager.saientp@gmail.com

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person