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Job Accountabilities
Transportation:
1]To supervise / monitor overall transport administration at site.
2]Responsible for complete operation of all transport facilities at Site such as Employee Bus Service, Employee Owned Cars / Two Wheelers and private hired Taxi management.
3]Supervise & maintain all related records of vehicles, work orders / contractors list / contract Labour working in this area.
Gardening:
1] To monitor/coordinate gardening services for entire Site with the Horticulturist.
2] Supervise & maintain all related records, work orders / contractors list / contract Labour working in this area.
Good House-keeping:
1] To monitor/coordinate housing keeping services for entire Site.
2] Supervise & maintain all related records, work orders / contractors list / contract Labour working in this area.
Other areas:
1] To monitor/coordinate mail-distribution/courier services for the entire Site.
2] To supervise & maintain complete infrastructure facilities at Site. Coordinate & organize the requirements for the site.
3] To ensure fulfillment / establishment / follow-up of all Licenses and other related matters pending with various government departments & statutory bodies / local authorities such as Factory Inspectorate#s Office, MIDC, MSEB, MPCB, ZP Office at Alibag, local Gram Panchayat#s Office, etc.,
4] To maintain very good public relation with the authorities from all such Offices related to the site management.
5] To assist in preparation of all legal documents as per the requirement including employee related to foreign visits, foreign bonds, passport, etc.,
Facility Manager (soft services) ensures that general upkeep and maintenance of buildings are maintained and services to the employees are delivered to highest standard. Able to provide operational leadership in soft-services and supports engineering delivery teams on equipment maintenance and upkeep of building.
Job Accountabilities
- Set up Standard Operating Procedures for Housekeeping activities at site.
- Must be able to recognize system shortcomings and respond to operational and emergency situations.
- Vendor coordination to ensure delivery standards are met as per SLA
- Review reports of deep cleaning activities are undertaken in accordance with the schedule
- Ensure implementation and management of Risk and Safety work practices to reduce any interruption to operations
- Ensure training to on-site teams on HK standards/ procedures and implementation.
- Conduct regular audits to ensure that the procedures are being followed and updated as required.
- Review consumption tracker for all facility related consumables.
- Develop and implement innovative programs and processes that reduce costs, increase productivity and savings;
- Initiate strategies to achieve measurable improvements in energy consumption.
- Prepare / provide input to the site monthly report to be submitted.
- Supervise the process of deputation of required supervisors and staff by the vendor.
- Ensure regular supervision of the quality of services being provided by the third-party staff as per the company guidelines.
- Understands the contract terms and conditions, Service Level Agreements (SLA) at a detailed level and takes ownership for outcomes.
- Directs resources to ensure that service levels are met and/or exceed in a timely and cost-effective manner.
- Establishes a standard for monthly performance scorecard to provide performance reports on quality, safety, financial management, service delivery and employee satisfaction
- Validate the monthly worksheets (statements) and ensure service entry of the same is made in to system for further processing by the Accounts Payable team
- Coordinate with the team in case of any issues / discrepancies, where escalated.
Skills Required (Knowledge and Skills)
- Customer Centric approach.
- Good organizational skills
- Good spoken and written communication skills
- Ability to develop working relationships with a wide range of people
- Technical knowledge of building services
- Have managed more than multiple sites of 5 lacs sq. ft. area facilities/plants
Key Attributes (Experience and Qualifications)
- 10-12 years of similar experience in facilities management
- Graduate and preferably have done Post Graduate in Environment Management/ Facility Management.
- Graduate in any field
- Post Graduates in relevant field will be preferred
- 6-12 years, preferably in relevant domain
Skills Required (Knowledge and Skills) & Key Attributes (Experience and Qualifications)
Candidates must possess degree or diploma in administration and has atleast 6-12 years# experience in administration areas of large Manufacturing Site. Post-graduates will be preferred. He should also be a strong communicator & fluent in computers, MS Office, presentations, SAP, budgeting exercise, etc.,
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