Sr. Administrative Assistant

Responsibilities

• Maintain facility cleanliness and oversee overall office operations including facilities, housekeeping, maintenance, courier/dispatch, and front-desk support to ensure a smooth and efficient work environment.
• Provide administrative support across IT, HR, and Finance functions, including onboarding logistics (ID cards, IT setup, welcome kits), asset management, and audit assistance.
• Coordinate domestic and international travel, hotel bookings, transportation, visa processing, visitor management, and leadership team visits.
• Plan and execute office events, meetings, and employee engagement activities while managing internal and cross-departmental coordination.
• Liaise with vendors and customers for contracts, invoices, escalations, and service agreements, ensuring effective relationship management.
• Manage vendor payments, employee reimbursements, gratuity disbursements, and ensure compliance with statutory tax requirements (TDS, GST, Advance Tax).
• Support banking operations including Bank guarantees, documentation, reconciliations, and management of corporate and meal cards.
• Maintain accurate records and compliance documentation, prepare monthly administrative reports, and manage business insurance (property, liability, indemnity, workman s compensation) while ensuring adherence to health, safety, and security standards.

• Bachelor s degree in business administration, Management, or a related field
• 3 5 years of experience in administration and finance support.
• Strong working knowledge of Indian taxation (TDS, GST, Advance Tax).
• Proven experience with vendor/customer processes and payment cycles.
• Proficiency in MS Office (Excel, Word, Outlook) and ERP/finance systems.
• Familiarity with basic office operations and administrative protocols.

• Strong verbal and written communication skills.
• Excellent coordination and follow-up abilities.
• Detail-oriented with the ability to manage multiple tasks simultaneously.
• Positive, problem-solving attitude and willingness to learn.
• Team player with a proactive and service-oriented mindset.
• Experience working in fast-paced corporate environments.